Events Coordinator

Grow with us. Shape what’s next.

Are you someone who loves bringing people together, building relationships and making things happen?

We're looking for an Events Coordinator to join our Marketing team and play an important role in creating memorable experiences that strengthen our relationships with clients, referrers, partners and our people here at Vincents.

This is more than an event-planning role. It's an opportunity for someone who enjoys working with people, communicating with a diverse range of stakeholders and finding solutions when things don't quite go to plan.

You'll be the kind of person who can take an idea or brief and turn it into something great. Someone who is naturally organised, confident building relationships, has a way with words and enjoys working through challenges to get the best outcome.

Whether it's coordinating a client event, managing a partnership activity or bringing an internal initiative to life, you'll take ownership, think ahead and make sure every interaction reflects the Vincents experience.

What you'll do

Event Coordination & Delivery

• Coordinate events and partnership activities from initial brief through to delivery and post-event review.
• Turn ideas and briefs into engaging event experiences, considering the audience, format, messaging and overall experience.
• Manage the moving parts – timelines, budgets, suppliers, venues, registrations and event materials.
• Be hands-on on event days, ensuring everything runs smoothly and showcase our culture.
• Some out-of-hours work will be required to support events.

Relationships & Stakeholder Engagement

• Build and maintain strong relationships with internal teams, clients, referrers, partners, sponsors and suppliers.
• Support the marketing team with event-related enquiries, ensuring people feel informed, supported and valued.
• Work collaboratively with stakeholders to understand their needs and deliver activities that achieve the desired outcome.
• Coordinate engaging communications, including invitations, event updates, registrations and follow-ups.
• Look for opportunities to strengthen relationships and create meaningful connections through our events and partnerships.

Communication, Reporting & Improvement

• Prepare clear, engaging and professional written communications across a range of audiences.
• Develop event briefs, invitations, run sheets, schedules and supporting materials.
• Monitor event outcomes, attendance, engagement and feedback, identifying opportunities to improve.
• Maintain accurate event records, checklists and documentation.
• Bring fresh ideas and a proactive approach to improving how we plan and deliver events.

What you'll bring

We're looking for someone who is naturally curious, proactive and enjoys working with people. You might come from an events, marketing, client service, relationship management or coordination background.

More importantly, you'll bring:

• Relationship building: You enjoy connecting with people and building genuine, lasting relationships.
• Communication: You're a confident communicator with strong written communication skills and an eye for detail.
• Problem-solving: You enjoy a challenge, think outside the box and can find practical solutions when things don't go to plan.
• Organisation: You can juggle multiple priorities, stay one step ahead and keep things moving.
• Initiative: You're proactive, take ownership and don't wait to be told what needs doing.
• Collaboration: You enjoy working with different people and know how to bring stakeholders along on the journey.

Experience in event coordination, marketing or a similar stakeholder-facing role will be highly regarded, but we're open to different backgrounds.

Confidence using Microsoft Office (particularly Word and Outlook) is important, while experience with Canva or Adobe is a bonus. Professional services experience is desirable, but certainly not essential.

The Vincents Experience

We believe people do their best work when they're supported, challenged and inspired. That's why we've built a culture where you can grow – and stay.

Here's what you can expect:

• VinDay – an extra day of leave to spend however you like.
• Hybrid and flexible working – work in ways that support your life.
• Generous support for study, memberships, qualifications and ongoing professional development.
• Competitive employee and client referral incentives.
• A culture that celebrates success, from peer recognition to our annual Values Awards Gala.
• An active calendar of social, inclusion and wellbeing events that bring our people together.

Ready to make your mark? If you're a natural relationship builder who loves connecting people, solving problems and creating great experiences, we'd love to hear from you.

Discover more about our expertise and culture at www.vincents.com.au.

Don't meet every requirement? We value potential and a commitment to continuous improvement over perfect credentials. If this sounds like the kind of opportunity you'd enjoy, we encourage you to apply.