Talent Acquisition Coordinator

Job Title

Talent Acquisition Coordinator

Job Description

The Talent Acquisition Coordinator provides recruitment administration and operational support across Australia as part of the HR and Corporate Affairs team, including interview scheduling and selection coordination, reference-check administration, recruitment reporting, maintenance of recruitment records, recruitment vendor coordination and process documentation. The role coordinates inputs and handovers across Talent Acquisition, HR Advisory, HR Operations and Workday specialists, supports agreed recruitment process improvements and provides support on key HR projects as required.

Our Talent Acquisition Coordinator is heading on parental leave soon, so we're on the look out for an experienced Talent Acquisition Coordinator for a 14 month fixed term contract.

If you are looking for great work culture, hybrid working (2-3 days working from home) and opportunities to continuously learn and get involved with our … – this is the role for you!

Rabobank is the world’s leading specialist in food and agribusiness banking. One of our key strengths lies in our people who have a deep understanding of agriculture and are committed to adding long-term value for clients. Our commitment to our employees and clients is at the heart of everything we do.

Key Responsibilities and Accountabilities

Candidate Screening, Care and Administration

• Provide excellent customer service to candidates, hiring managers and colleagues
• Reviewing applications against agreed role requirements, undertake initial candidate screening and support the TA team and Hiring Managers with shortlisting activities.
• Support recruitment activities by coordinating interviews, maintaining selection schedules by coordinating candidate, interviewer and panel availability.
• Manage contingent worker conversions, ensuring all the required information and documentation is obtained to a satisfactory level
• Complete reference checks
• and records, including requesting referee information, tracking responses, following up outstanding items in a timely manner, and maintaining supporting records in Workday. Escalating concerns to Senior Manager, Talent Acquisition, Systems and HR Operations
• Maintains the recruitment inboxes, responding to queries within 24 hours and passing to relevant colleague for resolution when required
• Complete administration activities such as candidate set up and creation, record keeping, and documentation and approvals in lie with compliance requirements

Recruitment Advertising and Sourcing

• In collaboration with the Talent Acquisition Partner, prepare advertisements and post to careers pages and job boards
• Conduct initial screening of candidate applications and support proactive sourcing activities when required
• Support graduate recruitment assessment centres
• Participate in job fairs and recruitment events
• Coordinate recruitment marketing events and prepare schedule of activity for the team to achieve maximum reach and branding opportunities

Vendor Management

• Support preferred-supplier list (PSL) management and respond to queries from non-PSL agencies. Prepare agreement-extension documentation from approved templates, confirm supplier contact details and maintain shared records for review and authorisation.
• Support the management of recruitment vendors, including vendor management documentation, due diligence and system administration

Finance and Invoicing

• Recruitment vendor invoice payments, cost allocation and monthly reconciliations
• Complete monthly referral payment checks

Reporting and Records

• Complete administration and maintain accurate records using Workday
• Collate data, reconcile vacancy reports, clean up and prepare data and reports for weekly, monthly and quarterly reporting
• Handle candidate and recruitment information through approved systems and access arrangements. Promptly escalate suspected inappropriate access or disclosure and support investigation and remediation with factual records.

Process improvements, quality and HR Coordination

• Continuously review ways of working and uggest ideas to simplify, automate or utilize AI to reduce non-value add work
• Assist in maintaining high levels of service by completing QA checks across the TA process
• Maintain approved TA process documents, recruitment templates, candidate and hiring-manager communications, process guides and onboarding materials. Coordinate stakeholder input, submit proposed changes for approval, maintain version control and flag access restrictions or unresolved dependencies.
• Support broader HR team by completing labour market analysis for sponsorship

To be successful in the role, you will have:

• Proven experience in a coordination role, within organisations of a similar size and complexity
• Experience in the Banking and Financial Services industry or another regulated environment
• Degree in Human Resources, or similar discipline
• Demonstrated experience with HR Information Systems, or similar HR systems with solid record keeping skills. Workday experience would be advantageous
• Working knowledge of recruitment related employment law
• Proactive and solution focused, with the ability to escalate risks appropriately
• Strong communication skills and a customer centric mindset

What we're proud to offer you:

• Rabo@Anywhere is our hybrid way of working at Rabobank and for Australia, that means we have a blend of time working between the office and home.
• Extra Insurance. Rabobank recognises that employees need to protect their financial wellbeing, in the event of serious illness, injury, or even death. Rabobank provides eligible permanent employees with employer-funded Death, TPD and Income Protection Insurance.
• Rabo Workplace Giving program. As part of Rabobank's global Corporate Social Responsibility, Workplace Giving aims to encourage employees to contribute to our community. Rabo Workplace Giving program matches employee donations to selected Social Partners.

Our Values

Rabobank Australia values inclusion, belonging, and positive experiences for all. Our work environment, our benefits, and the way we live our values, “Client Driven”, “Responsible”, “Professional” and “Cooperative” make it a great place to work. We welcome applicants from diverse backgrounds.

Please let our Talent Acquisition team know if you need any accommodations to make our opportunities more accessible to you.

Rabobank is not accepting submissions from recruitment agencies for this role.

Applicants must hold valid work rights.