Project Administrator

The Opportunity

Join the T2D (River Torrens to Darlington) Project, one of South Australia's major infrastructure projects currently under construction.

 

We are seeking a proactive, organised and detail oriented Project Administrator to support our Design Team. Working closely with the team leads and wider project team, you will provide day-to-day administrative support across meeting coordination, minute taking, action tracking, document control and general project administration, along with some contractor compliance support.

 

This is a great opportunity to contribute to a significant infrastructure project while supporting a busy, collaborative team.

 

What We Offer

• Permanent opportunity – Enjoy the stability of full-time, ongoing employment.
• Great location – Conveniently based in our Adelaide CBD office.
• Meaningful project experience – Be part of a major infrastructure project through construction and into its maintenance phase.
• Career development – Invest in your future with access to training, coaching and ongoing professional development opportunities.
• Employee benefits – Enjoy a range of Ventia benefits, including discounted private health insurance, paid parental leave, Fitness Passport, discounted travel and much more.

 

Key Accountabilities

Project Administration & Team Support

• Provide administrative support to the Project Delivery Manager, Package Leads and wider team.
• Assist with project reports, presentations and correspondence.
• Coordinate meetings, prepare agendas, take minutes and track actions through Jira.
• Maintain meeting records and follow up outstanding actions.

Document Control

• Support document management, filing and version control through SharePoint and project systems.
• Undertake initial document completeness checks against established QA checklists.
• Follow up outstanding submissions and documentation.

General Administration

• Coordinate timesheet submissions and follow up outstanding entries.
• Assist with onboarding and offboarding administration.
• Maintain project registers, contact lists and team records.
• Provide general office and administrative support.

Contractor Compliance Support

• Collect and maintain contractor compliance documentation.
• Update compliance registers and monitor document expiry dates.
• Follow up outstanding records and escalate any non-compliance.

 

About You

Essential

• Experience in project administration, document control or a similar support role.
• Proficiency in Jira or a similar project management software.
• Excellent organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong organisational skills, with the ability to manage competing priorities, meet deadlines and proactively follow up outstanding actions.
• Confident interpersonal skills, with the ability to build relationships, engage with and collaborate effectively across a diverse range of stakeholders.
• Strong Microsoft Office skills, including Word, Excel, Outlook, SharePoint and Teams.

Desirable

• Experience supporting major infrastructure, engineering or construction projects.
• Exposure to project reporting, document control and approval workflows.
• Experience with contractor compliance administration.

About Ventia
As a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential.
   
Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Aboriginal and Torres Strait Islander peoples, and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.   

How to apply    
Click the Apply Now button to start the journey to find your further with Ventia.  

Position Reference Number: 169286