Executive Assistant

An exceptional opportunity has become available for an accomplished Executive Assistant to partner 1:1 with the Managing Director of a boutique property asset management business.

Your experience will be valued and your judgement trusted. In a smaller business, your work makes a visible difference every day. Supporting one executive allows you to anticipate their needs, stay ahead of their priorities and gain real insight into investor relationships and the strategy behind a quality property portfolio.
Full time and office based, the role places you at the centre of a close team. It will suit an experienced EA seeking a long-term position with a senior executive who values a true partnership.

About the Company
Our client is a boutique property asset management firm known for its disciplined approach and long-standing investor relationships. It is a professional, collaborative environment where every team member plays an important part.

About the Role
Reporting directly to the Managing Director, you will be their trusted right hand and a key point of contact for investors, tenants and advisers. No two days are the same, and you will have real scope to take ownership and help shape how the office runs.

Key responsibilities include:

• Complex diary and inbox management, prioritising competing demands
• Coordinating domestic and international travel and itineraries
• Preparing board papers, investor reports, presentations and correspondence
• Organising meetings, site visits, investor events and board meetings, including agendas and minutes
• Managing expenses and confidential information with discretion
• Building strong relationships with investors, tenants, advisers and the team
• Supporting ad hoc projects as required

This is a role where initiative is encouraged and noticed. As you build trust with the Managing Director, there will be scope to take on greater responsibility and become closely involved in the operations of the business.

About You

• Proven experience supporting a Managing Director, CEO or senior executive, ideally within property, funds management or financial services
• Exceptional organisational skills and attention to detail
• Polished written and verbal communication
• Advanced Microsoft Office skills, particularly Outlook, Word and PowerPoint
• A proactive, calm and discreet approach
• Available to work full time in the office

How to Apply
To be considered, please apply via SEEK or contact Jess, Head of Business Support at Capstone Recruitment, at jess@capstonerecruitment.com.au for a confidential discussion.