Facilities & Business Services Assistant

Join a leading commercial law firm in a varied, hands-on role supporting the day-to-day operations of a busy Brisbane CBD office. Working closely with Partners, legal teams and external service providers, you will play a key role in ensuring the workplace operates smoothly, efficiently and safely.

We are currently recruiting for two opportunities:

• Full-time, 3-month contract (Monday to Friday)
• Part-time, 13-month contract (3 days per week)

These roles are ideal for experienced facilities, workplace services or business support professionals who enjoy a diverse role, stakeholder engagement and taking ownership of operational activities.

Key Responsibilities

• Coordinate facilities maintenance, building services, contractors and external vendors
• Manage workplace requests and service tickets through ServiceNow or a similar workflow system
• Support workplace health and safety activities, including inspections and compliance processes
• Assist with office moves, workstation setup and general workplace operations
• Coordinate records management activities, including archive requests, file retrieval and document retention processes
• Oversee document production requirements, including printing, binding, scanning and liaison with external providers
• Support mail, courier and incoming service requests as part of the broader business services function
• Maintain professional meeting room, kitchen and common area standards

About You

• Previous experience in facilities, workplace services, business services or records management within a corporate or professional services environment
• Experience coordinating contractors, suppliers and building management teams
• Understanding of workplace operations, facilities maintenance and service delivery standards
• Exposure to WHS compliance and workplace safety practices
• Strong records and archive management experience
• Familiarity with ServiceNow or a similar ticketing/workflow system
• Well-organised with the ability to manage competing priorities autonomously
• Professional communication skills and confidence liaising with senior stakeholders, Partners and external suppliers

What's On Offer?

• Immediate start available
• Choice of two contract opportunities: Full-time, 3-month and Part-time, 13-month contract
• Brisbane CBD location
• Well-regarded national law firm
• Supportive and collaborative team environment
• Diverse, hands-on role with autonomy and variety

If you're an experienced facilities, workplace services or business services professional looking for your next opportunity within a professional services environment, we'd love to hear from you. Apply now or contact Melanie Hammond on (07) 3118 0125 for a confidential discussion. #SCR-melanie-hammond

At people2people, Edge Recruitment and Frog Recruitment, we welcome everyone and encourage people to be their authentic selves. If you require reasonable adjustments during the recruitment process, please contact your recruitment consultant so we can support your needs.