Executive Level 1 - Assistant Director, Project Delivery_EXT

Vacancy information

Position title: Executive Level 1 - Assistant Director, Project Delivery_EXT

Job Requisition ID: ​1950

Location: ​Flexible location

Tenure: Ongoing or Non Ongoing, Full Time or Part Time

Our Opportunity

We are seeking Assistant Directors to help improve Plant Breeder’s Rights services, staff and customer experience, and business systems. ​
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Working within a small multidisciplinary team, you will engage with staff and customers, decide what improvements matter most, turn needs into project plans, delivery plans and requirements, and guide changes to PBR systems, services, practices, and processes through implementation and adoption.​
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Responsibilities will be allocated according to skills, experience, capacity and business priorities. You may have a stronger focus on product ownership or project delivery, while working collaboratively across both areas and providing cover when needed to maintain essential services.​ While the role will not initially have any direct reports, it is expected to recruit and supervise a new change and communications role anticipated to be established soon after appointment.
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The work includes:

• Working with customers, staff and subject matter experts to understand needs and identify opportunities to improve systems, services, practices, and processes.
• Prioritising, scoping, planning, and delivering projects and system improvements by balancing customer value, organisational priorities, legislative obligations, risks and available resources.
• Gathering and documenting detailed business and user requirements, expected outcomes and acceptance criteria.
• Planning and coordinating transition and adoption activities to prepare customers and staff for change and support successful implementation.
• Monitoring and reporting on progress, risks, issues and benefits, and collaborating with Product Owners and delivery teams to support consistent experiences across IP Australia’s business systems.

Job specific capabilities

The successful candidates will demonstrate capabilities in:

• Planning and managing projects: defining scope, outcomes and responsibilities; preparing fit-for-purpose project and delivery plans; and monitoring progress, risks and dependencies.
• Planning and supporting change: helping users understand and prepare for change, supporting adoption, and measuring uptake to identify where further support is needed.
• Understanding needs in a regulatory environment: identifying customer and business needs and balancing them with organisational priorities, legislative obligations, risks, effort and available resources.
• Defining system requirements: working with customers, staff and subject matter experts to translate needs into clear, testable requirements, acceptance criteria and expected outcomes.
• Analysing information and solving problems: applying evidence, judgement and practical analysis to inform decisions, resolve barriers and support delivery.
• Communicating and collaborating: engaging clearly with a variety of stakeholders orally and in writing to understand needs and support change management.
• Taking ownership and delivering outcomes: working autonomously, meeting commitments and delivering work to the required standard and timeframe.​

• Supervising and developing an employee: setting clear expectations, providing feedback, managing performance and supporting capability development.
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You do not need to have held a Product Owner or Project Manager title. We welcome relevant experience across product, project and business improvement work.

Looking for more information?

For more information about the role and how to apply, please review the Candidate Kit, which includes the application questions and contact officer details.

Candidates should respond to the questions outlined in the Candidate Kit, as your responses will be used to assess your suitability for the role.

1950 - EL1 Assistant Director - Project Delivery Candidate Kit

Applications Close

Applications close at 11:59pm AEDT on Monday 16 November 2026.