Corporate Services Coordinator

Perth | Part-time, 3 days per week | Office-based

Position Overview

If you’re an organised, proactive coordinator who enjoys variety and likes being the person who keeps things moving, this is an opportunity to make a real impact in Civeo’s Perth corporate office.

As our Corporate Services Coordinator, you’ll play a key role in the smooth day-to-day running of the workplace, coordinating everything from facilities, suppliers and purchasing through to employee events, workplace services and general business support.

You’ll work with stakeholders across the business as well as external service providers, balancing competing priorities and taking ownership of requests from start to finish.

Working as part of our National Corporate Services Team, you’ll have the autonomy to manage your day while staying connected to a wider team across Australia. This role will suit someone who is naturally organised, enjoys solving day-to-day problems and takes pride in creating a professional, well-run and positive workplace. 

Key Responsibilities

• Coordinate the day-to-day corporate services and administrative requirements of the Perth office.
• Build effective working relationships across the office and wider organisation, providing timely and professional support.
• Support employees, visitors, customers and contractors with workplace-related requirements.
• Manage the AUS enquiries inbox, actioning or directing requests to the appropriate stakeholder.
• Coordinate building access, security records, visitor processes and contractor sign-in requirements.
• Liaise with building management, suppliers, contractors and service providers regarding facilities, maintenance and workplace services.
• Coordinate incoming and outgoing mail, couriers, deliveries and other office services.
• Manage stationery, office supplies, kitchen consumables and workplace stock levels.
• Coordinate scheduled workplace services, including fire safety, first aid, pest control and filtered water servicing.
• Support employee and workplace events, including catering, invitations, registrations, RSVPs and dietary requirements.
• Maintain accurate records for facilities, maintenance, workplace improvements, suppliers and car park allocations.
• Raise and receipt purchase orders in JDE and support Accounts Payable processes.
• Assist with invoice queries, monthly expense administration and expense reconciliation using Smart Data.
• Provide administrative and travel coordination support to Operations and other stakeholders as required.
• Identify practical opportunities to improve administrative processes and corporate services delivery. 

Qualifications

• A qualification in Business Administration, Business, Customer Service or a related discipline is desirable but not essential.
• Demonstrated computer literacy and proficiency across Microsoft 365 applications. 

Experience

• Previous experience in administration, corporate services, office coordination or a customer service-focused role.
• Experience providing administrative and coordination support to multiple stakeholders within a busy corporate environment.
• Demonstrated ability to manage competing priorities, coordinate service requests and follow tasks through to completion.
• Experience working with suppliers, contractors and external service providers.
• Exposure to purchase orders, Accounts Payable, expense reconciliation or similar administrative processes would be advantageous.
• Experience supporting workplace events, facilities or general office services would also be highly regarded. 

Skills

• Highly organised, with strong administration and coordination skills.
• Proactive, practical and solutions-focused.
• Confident managing multiple priorities and changing business requirements.
• Customer-focused and able to build effective working relationships.
• Professional and approachable in both written and verbal communication.
• Detail-oriented and accurate when maintaining records and processing information.
• Comfortable working independently while collaborating as part of a national team.
• Able to exercise sound judgement and handle confidential or sensitive information appropriately.
• Proficient in Microsoft 365 applications, including Outlook, Word, Excel, Forms and Copilot.
• Committed to workplace safety, compliance and consistently high service standards

Why Civeo

• Stay Well, Work Well focus
• The Civeo Hive, Rewards & Recognition
• Collaborative & supportive national P&C team
• Growth team / Growth Mindset

About Us  

Civeo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, Civeo has a national footprint of approximately 10,000 rooms across twelve villages in Queensland, New South Wales, and Western Australia. In addition, Civeo also operates approximately 16,500 rooms in client-owned properties in remote regions of Western Australia, South Australia and Queensland. With more than 40 years of experience, Civeo supports individuals who live and work away from home.   

We're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and First Nations Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.    

We're safe, welcoming, and proud to encourage Aboriginal & Torres Strait Islander people to join us.