APS4/5 Paralegal/Admin Support

Contract until 30 June 2027 | Baseline Clearance Required | Experience legal administrator

Your new company 
This Commonwealth Government agency is seeking a proactive APS4/5 Paralegal / Administrative Support Officer to join its Legal Branch in Canberra.

Working within a busy and collaborative legal environment, you will provide practical paralegal and administrative support to legal teams across a range of matters. The initial contract will run until 30 June 2027, with the possibility of extension.Full-time and part-time arrangements may be considered, with some flexibility for remote work as agreed.

Your new role 
Working closely with lawyers and other members of the Legal Branch, your responsibilities may include:

• Supporting effective legal file and matter management
• Assisting lawyers with legal research and discrete legal tasks
• Completing basic drafting using established templates
• Assisting with the outsourcing of legal matters and liaising with external legal providers
• Coordinating legal expenditure, including work orders and invoice processing
• Creating and maintaining files, documents and information
• Managing shared inboxes, correspondence and enquiries
• Liaising professionally with internal stakeholders and external legal providers
• Monitoring workflows and timeframes and progressing matters where required
• Supporting financial processing and general branch administration
• Assisting with onboarding and other administrative activities
• Identifying opportunities to improve administrative processes and ways of working
• Building an understanding of relevant legislative, policy and administrative frameworks.

What you'll need to succeed 
We are looking for someone organised, proactive and comfortable working in a fast-paced professional environment.

To be considered, you will need:

• Australian citizenship
• A current Baseline security clearance
• Previous administration experience, ideally within a legal, government or professional services environment
• Strong organisational, document management and stakeholder engagement skills
• Confidence using Microsoft Office and corporate systems
• Strong written communication skills and attention to detail
• The ability to manage competing priorities and work effectively within established timeframes.

A legal qualification is not required. However, previous experience working in a legal practice, legal team or similar environment is highly desirable. Candidates with a legal background, paralegal experience or an understanding of government legislative and policy environments are particularly encouraged to apply.

What you'll get in return 
This is a great opportunity to gain further experience within a Commonwealth Government Legal Branch, working alongside experienced legal professionals on meaningful and varied work.

You’ll receive:

• Contract through to 30 June 2027, with possibility of extension
• Canberra-based opportunity
• Exposure to a broad range of Commonwealth legal work
• Full-time or part-time arrangements considered
• Some flexibility for remote work, subject to agreement
• The opportunity to develop your legal administration and paralegal capability within government.

What you need to do now 
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or contact Laura Meyer on(02) 6112 7654 or Laura.Meyer@hays.com.au for a confidential discussion.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.#3024808