Project Coordinator (Major Projects)

Brisbane Support Office | Safety & Facilities

As our business continues to grow, National Storage is looking for a Projects Coordinator to join our newly established Major Projects team within Safety & Facilities.

Based in our Brisbane Support Office and reporting directly to the National Manager – Asset Projects and Services, this is a great opportunity for an organised, proactive individual looking to build their career in project delivery.

About the Role

The Major Projects team supports our Centres and Operations through the planning and delivery of capital works, asset upgrades and property-related projects across our Australian and New Zealand portfolio.

As Projects Coordinator, you will work closely with the National Manager – Asset Projects and Services to help establish, coordinate and track projects from initial planning through to completion.

Your role will include project administration, document control, data management, cost tracking and reporting, while coordinating information between our Centres, Operations, Facilities and Safety teams, contractors and consultants.

Importantly, this isn't purely an administration role. You will also have the opportunity to take responsibility for smaller projects from initial scope and quotation through procurement, delivery and closeout.

What You'll Be Doing

• Assist with the setup of new projects, including scopes, budgets, approvals, programmes and project documentation.
• Establish and maintain project files, registers, trackers and reporting information.
• Coordinate quotations, purchase requisitions, purchase orders, variations and invoices.
• Maintain accurate project cost, programme and status information.
• Assist with Major Projects, CAPEX and management reporting.
• Coordinate project documentation, drawings, specifications, approvals, warranties and completion records.
• Follow up contractors, consultants and internal stakeholders for outstanding information and actions.
• Assist with reviewing quotations, scopes, inclusions and exclusions.
• Coordinate smaller capital works and asset projects from initial scope through to completion.
• Coordinate contractor access, programming and operational requirements with Centres and Operations.
• Track project milestones, costs and deliverables, highlighting issues requiring escalation.
• Support project closeout and ensure completion documentation is properly captured and stored.

About You

You will be someone who enjoys organisation, takes ownership of their work and gets satisfaction from keeping multiple moving parts under control.

We're looking for someone with:

• Experience in project coordination, construction administration, facilities, property, asset management or a similar environment.
• Strong organisational and project administration skills.
• Excellent attention to detail and follow-through.
• Confidence working with project documentation, budgets, quotations and reporting.
• Strong Microsoft 365 skills, particularly Excel, Word, Outlook and Teams.
• Strong written and verbal communication skills.
• The ability to manage multiple projects, priorities and deadlines.
• A practical and proactive approach to problem solving.
• Confidence dealing with contractors, consultants and internal stakeholders.
• A willingness to learn and progressively take ownership of projects.

Experience within construction, property, facilities or a multi-site operational business would be advantageous. A qualification in project management, construction, property or a related discipline would also be viewed favourably but is not essential.

Some travel to project sites across Australia and New Zealand may be required.

Why Join the Major Projects Team?

This is an opportunity to join a newly established team and be involved in shaping how major capital and asset projects are coordinated and delivered across the business.

Working directly with the National Manager – Asset Projects and Services, you will gain exposure to a broad portfolio of projects, contractors, consultants and internal stakeholders.

For the right person, the role provides a genuine opportunity to develop from project coordination into project management, progressively taking responsibility for larger and more complex projects as your experience grows.

You will also work closely with our Centre, Operations, Facilities and Safety teams, helping deliver projects that directly support our people, customers and assets.