Executive Assistant

 

The Executive Assistant provides high-level, confidential and proactive executive and administrative support to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer. The role is responsible for coordinating executive diaries, preparing governance materials, supporting committees, tracking key actions and deadlines, and managing stakeholder relationships across both portfolios.

Working across sensitive legal, clinical and organisational matters, the successful candidate will bring sound judgement, initiative and exceptional discretion, with a strong understanding of confidentiality and governance requirements. The role also provides an opportunity to contribute to LCMHC's mission and values of healing, hospitality, stewardship and respect.

 

Your main duties will include:

• Proactively manage executive diaries, correspondence, competing priorities and meeting coordination for the Chief Legal Officer and Chief Nurse & Clinical Governance Officer.
• Coordinate executive, Board and governance committee processes, including agendas, papers, minutes, decision records and action registers.
• Prepare, review and quality assure executive and Board-level correspondence, reports, briefings, presentations and other key documentation.
• Manage confidential and legally sensitive correspondence, records, matter files and deadlines, ensuring appropriate handling of privileged information.
• Support the coordination and tracking of legal matters, claims, contracts, regulatory requests and information required by external legal advisers, insurers and regulators.
• Assist with clinical governance reporting and assurance activities, including quality and safety reports, policy reviews, accreditation actions and regulatory commitments.
• Monitor and follow up on actions, emerging issues and key deliverables, coordinating information across services and escalating risks or delays where required.
• Provide broader executive and administrative support, including stakeholder liaison, research, travel coordination, expense reconciliation and general portfolio administration.

 

 

Essential

• Experience providing high-level support to senior executives with complex portfolios.
• Demonstrated experience coordinating executive or governance committee processes, including agendas, papers, minutes and action tracking.
• Proven ability to handle legally privileged, clinically sensitive, commercially confidential and personally sensitive information with discretion.
• Strong governance discipline, including document control, deadline management, quality assurance and escalation of material risks or delays.
• Exceptional written and oral communication skills, including the ability to draft and edit executive and Board-level documents to a high standard.
• Advanced Microsoft 365 capability, including Word, Outlook, Teams, SharePoint, PowerPoint and Excel, and confidence using workflow and action-tracking tools.
• Highly developed organisational, analytical and prioritisation skills, with the ability to anticipate needs, identify dependencies and manage ambiguity.
• Ability to work autonomously, exercise sound judgement and maintain effective relationships with senior internal and external stakeholders.
• Demonstrated flexibility and willingness to support others when needed, particularly during peak activity or critical periods.
• A strong commitment to the mission, values and vision of LCMHC, and the ability to represent and promote these consistently in all professional interactions

Desirable

• Tertiary qualification in business, administration, governance, legal studies or a related discipline.
• Experience within healthcare, clinical governance, legal, regulatory or risk environments

 

For further information please contact National Recruitment on National.Recruitment@Calvarycare.org.au

 

 

 

At Calvary, our staff matter. 

 

With over 130 years’ experience and 18,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.

 

Your benefits: