Facilities and Contractor Coordinator

Facilities and Contractor Coordinator

In this role, you will be essential in ensuring the safety and efficiency of our operations:

• Manage contractors: You'll oversee that contractors meet safety and compliance standards, conducting inductions, reviewing SWMS, and checking equipment. Your attention to detail will help keep everyone working safely and efficiently.
• Maintain accurate tools: You’ll ensure workshop tools are calibrated correctly, guaranteeing safe and precise jobs every time.
• Keep the facility running smoothly: You'll coordinate maintenance activities to reduce downtime and support daily operations.

As the successful candidate would be able to demonstrate the following:

• A strong commitment to safety and compliance, with a focus on detail and adherence to established processes.
• A solid foundation in hands-on trade skills, such as forklift operation, working at heights, or a background in a specific trade
• The ability to work as part of a team and/or autonomously as required
• High level of computer literacy including the use of Word, Excel, Outlook
• Ability to effectively manage time to ensure all tasks are completed by the required deadline. 

About the role

This role is a great next step for someone who understands how work gets done on the floor and wants to broaden their skills into coordination, compliance, and facilities support.

You’ll play a hands‑on role in keeping our site safe, compliant, and running smoothly — working closely with technicians, contractors, and leaders. The role combines practical on‑site coordination with structured administration and contractor oversight.

What you’ll be doing

Contractor coordination & supervision

• Coordinate day‑to‑day contractor activities across the site
• Manage contractor paperwork including SWMS / SWPs, permits, inductions, and compliance checks
• Ensure contractors are working safely, following site requirements, and using compliant equipment
• Provide on‑site supervision and act as the point of contact during works

Workshop & tool compliance

• Maintain tool calibration records and coordinate calibrations to ensure tools are safe, accurate, and compliant
• Support workshop housekeeping and compliance requirements

Facilities & maintenance coordination

• Coordinate routine and reactive maintenance activities to minimise downtime
• Arrange contractors for general site works (e.g. minor repairs, grounds, gutters, working at heights tasks)
• Follow up work completion and close out documentation

Administration & systems

• Maintain accurate records using Word, Excel, and Outlook
• Track maintenance, contractor, and compliance activities
• Support audits and internal checks with well‑organised documentation

About you

This role will suit you if you:

• Are a technician, trade assistant, or tradesperson looking to step into a coordination / support role
  or
• Have an administration background with strong technical aptitude and confidence working in operational environments

You’ll also bring:

• A strong commitment to safety and compliance, with attention to detail
• Practical, hands‑on experience in industrial, workshop, or site‑based environments
• Confidence dealing with contractors and asking the right questions
• The ability to work independently, prioritise tasks, and follow things through
• Solid computer skills (Word, Excel, Outlook)

Desirable (but not essential)

• Forklift licence
• Working at Heights or similar site tickets
• Previous experience reviewing SWMS / permits or coordinating contractors
• Trade background or exposure to maintenance / workshop environments

As the successful candidate would be able to demonstrate the following:

• A strong commitment to safety and compliance, with a focus on detail and adherence to established processes.
• A solid foundation in hands-on trade skills, such as forklift operation, working at heights, or a background in a specific trade
• The ability to work as part of a team and/or autonomously as required
• High level of computer literacy including the use of Word, Excel, Outlook
• Ability to effectively manage time to ensure all tasks are completed by the required deadline. 
  
  Education, Licenses, Certifications: 
  High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
  
  Must meet the minimum educational requirements to start the apprenticeship or regional program. Must pass all related testing.   
  
  Experience: 
  Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience.  

This role will suit you if you:

• Are a technician, trade assistant, or tradesperson looking to step into a coordination / support role
  or
• Have an administration background with strong technical aptitude and confidence working in operational environments

You’ll also bring:

• A strong commitment to safety and compliance, with attention to detail
• Practical, hands‑on experience in industrial, workshop, or site‑based environments
• Confidence dealing with contractors and asking the right questions
• The ability to work independently, prioritise tasks, and follow things through
• Solid computer skills (Word, Excel, Outlook)

Contractor coordination & supervision

• Coordinate day‑to‑day contractor activities across the site
• Manage contractor paperwork including SWMS / SWPs, permits, inductions, and compliance checks
• Ensure contractors are working safely, following site requirements, and using compliant equipment
• Provide on‑site supervision and act as the point of contact during works

Workshop & tool compliance

• Maintain tool calibration records and coordinate calibrations to ensure tools are safe, accurate, and compliant
• Support workshop housekeeping and compliance requirements

Facilities & maintenance coordination

• Coordinate routine and reactive maintenance activities to minimise downtime
• Arrange contractors for general site works (e.g. minor repairs, grounds, gutters, working at heights tasks)
• Follow up work completion and close out documentation

Administration & systems

• Maintain accurate records using Word, Excel, and Outlook
• Track maintenance, contractor, and compliance activities
• Support audits and internal checks with well‑organised documentation