Executive Assistant to Founding Partner

_{15th October, 2026}

The Opportunity

Our client is an established, award winning Strategic Communications & Advisory Consultancy that works with its corporate clients to solve complex issues in change management, reputation management, crisis control and stakeholder/community engagement. Located in their polished offices at the Paris end of Collins Street, you'll love being the right hand to a dynamic Founding Partner and working as part of a dedicated, professional and collaborative team in this friendly, down to earth and flexible environment (work 2 days a week from home).

The Role

The Founding Partner is a highly skilled, highly experienced change practitioner who was awarded a Member of the Order of Australia (AM) in 2026 for her significant service to the community through philanthropic initiatives. She sits on a number of external Boards and works at an energetic pace and is in need of an organised, proactive EA to keep her busy days on track. Manage her exceptionally busy diary, liaise with her clients and ensure commitments and competing priorities are managed seamlessly.

This is a role for an experienced EA who thrives in a fast-paced professional environment, enjoys being one step ahead and takes genuine satisfaction in bringing organisation and calm to a demanding schedule. You'll also be a flexible team player who can help the broader team when required and oversee the smooth running of the busy office.

Key responsibilities will include:

• Proactively manage a complex, fast-moving diary, coordinating  meetings and competing priorities
• Act as a key point of contact for meeting requests, liaising with senior clients, stakeholders, Partners and colleagues
• Coordinate meeting logistics, including invitations, attendees, locations, video links, agendas and briefing materials
• Assist with client events, coordinating catering etc
• Managing last-minute changes calmly and efficiently, exercising sound judgement around priorities and escalating matters when required
• Coordinate travel 
• Assist with executive correspondence, expense and credit card reconciliations
• Support the preparation and coordination of client programme materials and documents, including proofreading, formatting and ensuring consistency with brand standards
• Oversee general office requirements, including stationery, supplies, office presentation, facilities maintenance and liaison with building management and suppliers
• Assist with new starter onboarding logistics and meeting-room readiness

About You

We're looking for an experienced, proactive and client focused Executive Assistant who brings maturity, sound judgement and strong attention to detail. Your calm, approachable nature and ability to confidently manage a demanding executive diary, anticipate what's coming next and juggle multiple moving priorities will be highly valued in this integral role.

If you're keen to work alongside an accomplished leader within an established and respected consultancy environment, where you'll be supporting interesting and meaningful client work, we're keen to hear from you... please forward your resume asap!