Executive Assistant - Real Estate

 

Location: Brisbane

 

Contract Type: Permanent

 

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

 

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

 

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

 

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf)

 

The Role

 

An exciting opportunity exists in our Brisbane Real Estate team for a highly organised, proactive Legal Executive Assistant. This full-time, permanent position will see you supporting senior staff in a dynamic, high-performing environment. The ideal candidate will be enthusiastic, a self-starter, and able to confidently juggle competing priorities with sound judgment and exceptional coordination skills. Your collaborative mindset and commitment to excellence will contribute directly to our continued success as a leading professional services firm.

 

As a key addition to this team, some of your responsibilities will include:

 

• Proactive diary and email management
• Developing productive working relationships with key contacts internally and externally
• Diary management and organisation of fee earners
• Document production and amendment in Microsoft Office Suite
• Travel arrangements & meeting coordination
• Monthly client billing
• Corporate expense reconciliation
• High volume file management including file opening and closing, electronic and physical filing, scanning, printing, photocopying and archiving
• Assist team with financial hygiene including debt collections, voucher requests, client monies and client reporting
• Arrange general and trust account receipting and disbursing of funds
• Building and maintaining client portfolios and reporting
• Maintaining client databases and key contact information.
• Develop strong productive working relationships with stakeholders and team members across the firm, key contacts and clients
• Maintaining an understanding of AML-related procedures and applying them accurately and consistently in day-to-day practice

 

What you need

 

The successful candidate will ideally have experience as a Legal Assistant and will also possess:

 

• Excellent prioritisation and organisational skills
• High level of accuracy and attention to detail
• A proactive and flexible attitude and high degree of initiative
• The ability to clearly and confidently communicate at all levels
• Previous experience within the legal industry or professional services environment
• Significant experience using file management software (preferably iManage) and account management software (preferably Elite)
• Advanced MS Word skills, including document creation and presentation
• Strong understanding of MS Office applications, including Excel, PowerPoint and other software
• Ability to use PEXA and LRS websites for settlements (desirable)

 

How to apply

 

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

 

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

 

If you are currently a MinterEllison employee, please apply through the internal careers page.

 

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.