Temporary Administration & Accounts Support

We are seeking a Temporary Administration & Accounts Support team member to provide reliable administrative and financial support across our busy real estate business.

This is a varied role suited to someone who is highly organised, detail-oriented and confident working with accounts, trust records, settlements and general administration.

• Monitor and manage emails and daily administrative requirements.

• Complete daily receipting for Trust Accounts, including two rental and two sales accounts.

• Prepare contracts, Form 2s and settlement documentation.

• Prepare tax invoices for settlements, sales commissions and contractors.

• Prepare and issue daily settlement tax invoices.

• Process sales advertising and commission payments in accordance with trust records.

• Assist with AML requirements for the Sales Division.

• Prepare and provide receipts and supporting documentation to the bookkeeper.

• Check, print and prepare invoices for payment by the Director.

• Check and prepare settlement payments for approval.

• Check and prepare BAS and IAS payments for approval.

• Check and prepare advertising disbursements for payment.

• Follow up outstanding invoices, payments and discrepancies.

• Maintain accurate financial records, documentation and filing systems.

• Provide general administrative and accounts support to the team.

• Provide administrative and accounts advice and support to the sales team.

• Work closely with the Director, Administration Team and Bookkeeping Team to ensure all financial and administrative tasks are completed accurately and on time.

The successful candidate will ideally have:

• Previous administration, accounts or real estate experience.

• Experience with trust accounting, settlements or property administration (highly regarded).

• Strong attention to detail and a high level of accuracy.

• Excellent organisational and time-management skills.

• The ability to work independently and meet deadlines.

• A proactive approach and the ability to manage competing priorities.

• Strong communication skills and a professional manner.

• The ability to maintain strict confidentiality when handling financial information.

• Confidence working with financial records, invoices and payment documentation.

This position reports directly to Lindsay Battley (Director) and works closely with the Administration Team and Bookkeeping Team.

This is an ideal opportunity for an experienced administration or accounts professional looking for a temporary role with a varied workload in a fast-paced real estate environment. This could also lead to a permanent position with the business in other various roles.

If you are organised, trustworthy, accurate and enjoy keeping the administrative and financial side of a business running smoothly, we would love to hear from you.

MUST HAVE REALESTATE LICENCE

THIS POSITION WILL BE FOR 6-9 MONTHS