APS5 2 Program & Administration Support Officers

Australian Citizens with NV1 Clearance residing in Australia only respond.

The Skills Framework for the Information Age (SFIA) has been used to inform the requirements. In summary, DFAT seeks a suitable candidate/s with the following relevant skillset:

Skills/Levels: 

Relationships and engagement - Stakeholder management - Contract management (ITCM) - Level 3

Essential criteria

• Support day-to-day contract management activities that reflect departmental needs, align with departmental priorities and comply with applicable legislation, regulations, policies, guidelines and procedures (e.g. PGPA Act, Commonwealth Procurement Rules, FFSP Act and the DFAT Procurement Policy).
• 2. Provide administrative support to contract managers including but not limited to: o Electronic records management including creation, filing and updating o Creation and maintenance of registers o Tracking and management of invoice approval to payment o Central mailbox management and maintenance o Meeting minutes recording where required
• 3. Good working knowledge of Commonwealth Procurement Rules (CPRs) and Government procurement policy frameworks.
• 4. Assist with drafting procurement and contract documentation including tenders, panels, contracts and statutory reporting requirements.
• 5. Collate data contract management. Provide simple analysis and reports as requested.
• 6. Communicate effectively with all levels of staff. Proficient in Excel. Demonstrated experience in contract management support and administration within Australian government environments. Current AGSVA security clearance (minimum NV1).

Data Legislation Support Analysis Contract Management Stakeholder Management Government Filing Procurement Excel Regulations Records Security Administration Documentation Maintenance Management