Executive Support Officer

🦷 Support a leading oral health network within a major teaching hospital

📋 Coordinate executive administration, meetings, diaries, payroll and systems

🤝 Work with diverse stakeholders to deliver responsive, high-quality support

Manage executive administration, coordinate key information and build strong stakeholder relationships across a specialist oral health network.

Employment Type: 2 x Permanent Full Time
Position Classification: Administration Officer Level 6   
Remuneration: $86,896.62 - $88,951.41 per annum
Hours Per Week: 38
Location: Westmead 

Where you'll be working
Join the Westmead Centre for Oral Health at Westmead Hospital, part of Western Sydney Local Health District (WSLHD), where you'll contribute to a highly collaborative environment supporting the delivery of quality oral health services across NSW. Westmead Centre for Oral Health provides general and specialist dental services and is a key teaching facility for the University of Sydney’s Faculty of Dentistry, supported by advanced patient care and operating facilities.

• Be part of a specialist oral health service providing General Practice and Emergency Dentistry alongside a broad range of specialist services.

• Work within a leading teaching environment connected with the University of Sydney’s Faculty of Dentistry.

• Join a team that values Collaboration, Openness, Respect and Empowerment.

• Contribute to the broader WSLHD mission of delivering better health services for western Sydney and beyond.

• Be part of a workplace committed to quality improvement, professional development and service excellence.

What you'll be doing 
As the Executive Support Officer, you'll provide high-quality administrative and operational support to the Oral Health Network Office (OHNO), keeping information, meetings, systems and competing priorities moving efficiently.

• Manage information flow, inboxes, correspondence, diary coordination, meetings, agendas and minutes.

• Respond to internal and external enquiries, using initiative and sound judgement to triage, resolve and appropriately escalate matters.

• Maintain administrative systems and records, including HPRM, HealthRoster, Oracle, ROB and StaffLink, along with payroll updates and processing.

• Coordinate events, workshops and office activities while managing competing priorities and tight deadlines.

• Build effective relationships with stakeholders and healthcare teams while identifying opportunities to improve administrative processes and customer service.

Make a difference with NSW Health

Bring your organisation, initiative and commitment to service excellence to a role where your work directly supports the people and teams delivering essential oral health services. Join WSLHD and help shape better health services for western Sydney and beyond.

How to Apply 
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

1. Demonstrated organisational skills with an ability to prioritise workload, be flexible and show initiative, and remain proficient in periods of high demand and activity

2. Ability to work within a diverse team in a rapidly changing environment

3. Demonstrated skills with evidence of capacity to review and vet responses to issues and in maintaining strict confidentiality

4. Demonstrated experience in supporting senior management in relation to collation of papers, agendas, minutes and action related matters

5. Experience in using Outlook and HPE, HealthRoster, and Oracle together with the ability to learn new software quickly and effectively

6. Demonstrated experience working in a complex health care or public sector setting relevant to the role

Requisition ID: REQ682614  
Applications Close: 16th September 2026 

Need more information ?