Office Administrator (6-Month Parental Leave Cover)

Office Administrator – Join Our Growing Team

LGC Rail Services is a well-established, Western Australian-owned and operated business with over 15 years of experience delivering civil construction, rail, signalling, and communication projects across WA. As our project pipeline expands, we’re looking for a proactive and highly organised Office Administrator to lead our mobilisation efforts and support operational compliance.

This is a key role for someone who thrives in a fast-paced environment and wants to be directly involved in getting project crews to the ground efficiently and compliantly.

About the Role:

We are seeking a proactive and organised Office Administrator to support the smooth running of our daily operations, with a strong focus on workforce mobilisation. You will play a key role in ensuring our crews are site-ready by coordinating compliance documentation, inductions, and travel arrangements. This role works closely with internal teams and external stakeholders to meet tight project deadlines across Western Australia, while also providing general administrative support across the business.

Key Responsibilities:

• Reviewing weekly personnel timesheets

• Liaise with clients, site supervisors, and subcontractors to confirm mobilisation timelines

• Verify and maintain up-to-date compliance documentation, including inductions, licences, and medicals.

• Assist in coordinating the mobilisation of field personnel to sites across WA

• Assist with onboarding of new staff and maintain HR compliance registers

• Support project delivery teams with admin tasks

• Manage data entry, filing, and general office duties to ensure smooth daily operations

• Draft and issue monthly invoices

• Handle incoming calls, emails, and office enquiries with professionalism

What We’re Looking For:

• Previous experience in an administrative or office support role

• Previous experience in a mobilisation, project administration, or workforce compliance role

• Strong organisational skills and attention to detail

• Excellent written and verbal communication skills

• Confident with Microsoft Office Suite (Word, Excel, Outlook)

• Ability to multitask and work independently in a fast-paced environment

• A positive attitude, willingness to learn, and team-first mindset

What We Offer:

• Full-time role with competitive salary

• Immediate start available

• Supportive, down-to-earth team environment

• Opportunity to work on diverse projects across WA

• Career growth opportunities in a growing organisation

If you’re a motivated administrator looking for your next opportunity, we would love to hear from you.

Apply now with your resume and a brief cover letter.