Office Manager

The business

Some roles are tightly defined from day one. This is not one of them. We're an early-stage, fast-growing medical technology business, supplying biomaterials to companies making life-saving heart valves, and we are scaling quickly as demand grows. This means you'll be joining at a stage where your experience will shape how we operate day to day, working alongside a technical, ambitious team, building something meaningful, where you'll have genuine autonomy to improve how things work.

The opportunity

We're moving fast and still building the structure around how we run day to day. We need someone to bring the systems and efficiencies that will keep things running smoothly, and just as importantly, bring our people together as we grow.

As we continue to grow, we're exploring options for a larger office space in the same area, and there'll be real opportunity to help shape that environment when the time comes, including coordinating contractors and services to get it right

This role will suit someone who's already had solid runs in office management, business administration, HR administration or similar, and is ready to bring that experience somewhere there's still plenty to build. Maybe the systems are already in place wherever you are now, and the role's become a little too steady. This is the chance to put your judgement and initiative to work somewhere it'll make a visible difference from day one.

What you'll own amongst other things

• systems implementation and support, including SharePoint

• office coordination and meeting coordination

• employee onboarding and payroll coordination

• travel, supplier and purchasing administration

• finance administration

This isn't a role built around managing calendars and inboxes for our leadership team, they manage their own. Your time is far better spent building the systems above and being the person who makes the business run smoothly.

Keeping everyone connected, whether in the room or flying in from interstate, is a real part of this role. It's not just about the Friday drinks or the birthday cake, it's understanding that those small things are what make people feel like they belong. We want this to be a genuinely great place to work, and we're looking for someone who gets real satisfaction from making that happen.

As we scale, there's plenty of room for this role to grow into other areas too, whether that's more responsibility around the systems you've built, or something more commercial.

What you'll bring

You don't need to have done every part of this role before, but you'll need enough experience to have hit the challenges that come with a broad role, and the resourcefulness to work through them proactively.

Experience in a regulated, technical, healthcare, manufacturing or biotech environment would help, but isn't essential. What matters more is that you enjoy creating efficiencies, can see what needs doing without being asked, and are comfortable turning your hand to whatever the day requires.

This calls for someone level-headed. You'll be the person people go to, including people outside your reporting line, and staying focused on the right priorities while managing those requests matters. You'll also need real presence, this is a small, close-knit team split across two cities, and this role is the glue that holds us together.

The role

This is a hands-on office management role, not an Executive Assistant or people-management position. There's no diary or inbox management here. It'll suit someone who enjoys taking ownership and making things work better.

We have flexibility from around 0.6 FTE through to full-time (part time or full time), whether that's three full days a week, shorter days across more days, or something built around school hours.

If this sounds like the right next step for you, we’d love to hear from you!