Operations & Administration Support Specialist

Faculti Lawyers is not a traditional legal services business. We combine legal expertise, technology and operational excellence to deliver streamlined legal solutions for enterprise clients across Australia. With offices in Sydney, Melbourne, Brisbane, Adelaide, Perth and Canberra, our teams work on complex, high-volume matters where precision, efficiency and scalability matter. The work is fast-moving, commercially significant and designed around modern legal service delivery.
 
 
The role
  
We are currently looking for an Operations and Administration Support Specialist to join our national Resolutions, Recoveries and Disputes Team.  This Team provides services relating to secured and unsecured recoveries and disputes for banks and other financial institutions.  The role can be based in our Adelaide, Sydney or Brisbane office, but will support the team nationally.  Duties include, but are not limited to, the following:

• Monitoring and managing the instructions/administration team inbox, which involves: monitoring and distributing instructions, as well as dealing with and responding to queries and requests
• Reviewing and responding to administrative client queries and requests
• Monitoring process server updates and updating portal notes
• Conducting conflict searches, generating new matters within our financial management system, file management system and portal
• Printing, scanning, copying and posting letters and documents
• Processing bulk notice instructions, conducting and checking title searches, generating documents, collating documents for post and issuing instructions for service
• Running daily reports to cross check data
• Maintaining service and postal records
• Assisting with daily, weekly and monthly reporting
• E-filing of court documents
• Attending physical settlements
• Assisting the team generally with administrative duties and support

Candidates will ideally have

• The ability to meet deadlines and manage competing priorities
• Proactive diary management skills
• Positive attitude and willingness to learn
• Strong communication skills, including with clients, clients' customers and team members
• A high level of attention to detail and ability to focus on critical tasks
• Ability and willingness to deal with requests and tasks in a concise and efficient manner
• Experience using the Microsoft Office suite, particularly Excel
• Previous administrative experience would be advantageous

 
 
Life at Faculti
  
At Faculti Lawyers, we provide the opportunity to work on complex, high-volume matters for established enterprise clients within a modern, technology-enabled legal environment. We offer genuine career growth pathways and a range of benefits including flexible and hybrid working arrangements, generous parental leave, annual flu vaccinations and skin checks, study assistance, a comprehensive employee assistance program, daily breakfast, corporate discounts and a variety of social activities including EOFY and end-of-year functions, sporting teams and firm-wide events. We take a collaborative approach to everything we do, built on openness, accountability, respect and professionalism, ensuring both our clients and our people are supported to perform at their best.
  
If you are looking for a career where legal expertise, innovation and technology work side by side — and where your contribution has visible impact — Join us at Faculti Lawyers.
  
  
If this sounds like the opportunity for you, please apply via the link below.