Practice Assistant (Legal Assistant)

Practice Assistant – Construction Litigation
 

• Play a key role in the day-to-day management of a busy legal practice
• Take the lead on complex billing, document management and matter coordination
• Partner with senior lawyers in a role that values initiative and autonomy

About the role

We're looking for an experienced and proactive Practice Assistant to join our Perth Construction Litigation team, supporting Partner Juliana Jorissen and her friendly team.

You'll play a pivotal role in supporting the day-to-day operation of the practice, with a particular focus on complex billing, document management, client service and matter coordination.

The team values someone who can anticipate the needs of senior lawyers, stay one step ahead and deliver seamless support.

Key responsibilities

Your responsibilities will include, but won’t be limited to:

• Managing complex billing processes, including bill preparation, WIP management, reporting and client billing requirements
• Coordinating the preparation, formatting and management of complex legal documents, reports and correspondence
• Maintaining document control and ensuring the accuracy of amendments and document versions
• Preparing document bundles and supporting the delivery of client-facing materials and presentations
• Developing and maintaining spreadsheets, tracking tools and reports to support matter management
• Opening and closing matters, maintaining records and ensuring data integrity across firm systems
• Coordinating meetings and travel arrangements
• Assisting with business development activities, client events and pitch materials
• Building strong relationships with internal and external stakeholders and delivering a high level of client service

About You
 

• A minimum of five years' experience in a legal support role such as Legal Assistant, Practice Assistant, Legal Secretary or Legal Executive
• Demonstrated experience supporting multiple senior stakeholders in a busy legal environment
• Strong knowledge of legal billing processes, with experience using Elite highly regarded
• Excellent organisational skills and the ability to manage competing priorities and deadlines
• Strong attention to detail and a commitment to delivering high-quality work
• Advanced skills in Microsoft Outlook, Word, Excel and PowerPoint
• The ability to analyse information, exercise sound judgement and solve problems effectively
• Excellent communication and interpersonal skills, with the confidence to build strong working relationships across all levels
• Experience supporting matter management, court administration or document preparation will be highly regarded
• Previous paralegal experience is advantageous but not essential

Who are we?

We are Mallesons. The top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We’ve been part of Australia’s story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It’s a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Next Steps

Please click ‘Apply Now’ to apply online with your cover letter summarising why you’re applying and your resume to support your experience.

If you have any questions or need any further information, please don’t hesitate to reach out to Sophie Larrett at sophie.larrett@mallesons.com

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. 

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices – if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email careers@mallesons.com