Administration Team Leader (Grade 3), Ambulatory Services

• Step into a leadership role supporting the delivery of Women’s Specialist Clinics.
• Lead a dedicated administration team and make a real impact on consumer access and care.
• Temporary full-time opportunity – ideal for experienced administration leaders seeking a rewarding career move

 About the role 

As the Administration Team Leader (Grade 3), Ambulatory Services, you will play a key role in leading the clerical team and ensuring the efficient, equitable and consumer-focused delivery of administrative services across Women’s Specialist Clinics.

You will oversee day-to-day clerical operations across Women’s Specialist Clinic sites, ensuring processes support timely access to care and align with Barwon Health policies, procedures and the Department of Health Specialist Clinics Access Policy.

This is an excellent opportunity for an experienced administration professional with strong leadership skills to support a high-performing team and contribute to the delivery of quality specialist healthcare for women across the region.

Key Responsibilities 

• Lead and coordinate administrative operations, including workflow, documentation, billing, recruitment, rostering and clinic scheduling to ensure efficient service delivery
• Support and develop the clerical team through effective workforce planning, training, performance support and clear processes that promote quality consumer-focused services
• Drive quality and continuous improvement, including managing consumer feedback, maintaining compliance with policies and procedures, and contributing to service improvement initiatives

What we’re looking for 

• Demonstrated experience in administrative leadership, including workflow, rostering, workforce planning and service coordination
• Strong people leadership and communication skills, with the ability to support, develop and motivate a clerical team
• Demonstrated commitment to quality improvement and consumer-focused service delivery, with strong knowledge of policies and procedures

Position Description 

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services. 

Barwon Health staff benefits 

• Excellent working conditions and a strong sense of job satisfaction 

• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program 

• Extensive professional development opportunities 

• Attractive salary packaging benefits 

  • Living expenses capped at $9,010 

  • Meals and entertainment capped at $2,650 

For more information about working at Barwon Health, please click Here 

Diversity and Inclusion 

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community. 

Child Safety 

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au) 

Additional information 

If you need adjustments to participate in the recruitment process, please contact us at [email protected] 

All appointments are subject to: 

• Satisfactory Police Record Check 

• Immunisation Status Clearance 

• Working with Children Check (if applicable) 

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.