Executive Assistant

Requisition ID: 99801 

Job Category: Administration/Support 

Location: Brisbane, Queensland, Australia 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems

At Hatch, we are passionate about creating positive change. We are seeking a proactive and highly organised Executive Assistant to play a key role in supporting our leadership team. This is a varied and fast-paced position that combines executive support, office coordination, stakeholder engagement, and event management. This opportunity is ideal for an experienced Executive Assistant who thrives in a professional environment, enjoys taking ownership, and can confidently manage competing priorities. You will be a trusted partner to senior leaders and an integral part of a collaborative team committed to delivering exceptional outcomes.

Key Responsibilities

• Provide professional, efficient and confidential administrative support to our leadership team.
• Manage complex calendars, travel arrangements, meetings and related logistics for leaders and staff.
• Coordinate day-to-day office operations, including facilities, maintenance, building management, supplies, safety and utilities.
• Act as a central point of contact for management and employees, building strong working relationships across the business.
• Support the coordination of executive and board-level visits, including scheduling, travel and event arrangements.
• Reconcile expense claims, credit card statements, purchase orders and accounts payable activities.
• Organise and coordinate client, employee and corporate events, ensuring successful delivery within budget and timeframe requirements.
• Compile monthly reports and board-quality documentation through collaboration with stakeholders across the business.
• Identify and implement process improvements that enhance efficiency and support a growing organisation.

About You

You will bring solid experience as an Executive Assistant, supporting senior leaders within a busy and professional environment. You have exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities while maintaining a high standard of service. Advanced Microsoft Office skills are essential, along with demonstrated experience coordinating complex schedules, travel arrangements and executive-level activities. Experience contributing to process improvement initiatives within a growing business will be highly regarded, while previous exposure to the engineering, professional services, construction or project delivery sectors would be advantageous.