Office Coordinator and WHS Administrator

Support the mission behind the science. 

Contribute to being the operational backbone of a biotech company tackling plastic pollution.

Samsara Eco is on a mission to solve plastic pollution for good. We've built technology that recycles plastic and textiles infinitely - turning 10 billion tonnes of landfill waste into new packaging, clothing, and more. No new fossil fuels required. Just endless reuse of what already exists. Alongside our Canberra manufacturing plant, we have people based in China, Canada, the US, and Singapore, as well as Australia.

Our technology is like our team. One of a kind. And we know that, so while we are creating technology to repair our planet, we’re also building a great place to grow careers. A place where everyone can do the best work of their life, making meaningful impact on our planet and ourselves.

This isn’t just a job. This is the work that matters most right now.

 **This role is based in Jerrabomberra, on the border of NSW/ACT approx. 30 mins from Canberra CBD**

** All candidates must have a valid visa for Australia - Sponsorship is unavailable for this role **

**Casual hours offered based on business needs and availability - this role may suit school-hour availability**

The Role

As Office Coordinator & WHS Administrator, this casual role provides practical, hands-on support to help the Jerrabomberra site run smoothly day to day, while also assisting with light remote coordination of the Sydney office. The role supports two key areas: office administrative operations and WHS administration, helping keep workspaces organised, visitors supported, supplies stocked, records up to date, and routine coordination tasks moving.

Working closely with the Shared Services Lead and Senior WHS Manager, the role helps with reception, deliveries, supplies, facilities, onboarding support, travel, invoices, visitor coordination, WHS records, training administration, and action tracking. WHS judgement, interpretation, and technical decision-making remain with the Senior WHS Manager.

What you'll own

• Office Operations: Coordinate the practical day-to-day running of the office, including reception, calls and emails, visitors, deliveries, mail, couriers, supplies, shared spaces, meeting rooms, and general team support.
• Facilities, Suppliers and Workplace Presentation: Keep the workplace clean, stocked, organised, and ready for use by coordinating supplies, facilities requests, cleaning, maintenance, service providers, stocktakes, and workplace improvements.
• Visitors, Meetings and Events: Prepare for visitors, meetings, board visits, new starters, social events, and team activities, including room set-up, catering, PPE, materials, signage, and follow-up where needed.
• Administration and Team Support: Support purchase orders, invoices, receipts, expense records, filing, ordering logs, onboarding and offboarding, travel coordination, light IT coordination, internal communications, and practical follow-up on day-to-day tasks.
• WHS Administration: Help keep WHS administration organised and up to date, including access and induction records, PPE and WHS consumables, registers, training uploads, stock control, inspection coordination, provider liaison, and action tracking.
• WHS Coordination Support: Provide coordination support for WHS initiatives, training schedules, working groups, Safety Moments/Safety Bites, SLAM Rewards logistics, and routine follow-up, while escalating WHS judgement or technical decisions to the WHS Manager.

What you bring

• Experience in office coordination, administration, office management, operations support, or a similar hands-on support role.
• A practical, organised approach to keeping an office running smoothly, including reception, visitors, deliveries, supplies, shared spaces, meeting rooms, and day-to-day team support.
• Confidence coordinating suppliers, facilities requests, service providers, stock control, ordering, invoices, expenses, filing, and basic records.
• Strong communication, prioritisation, scheduling, and follow-up skills, with the ability to manage competing requests calmly and with attention to detail.
• Comfort using Microsoft Office, calendars, document management, expense, collaboration, and workplace systems.
• An interest in supporting WHS administration, including access records, inductions, training records, registers, PPE, provider coordination, and action tracking.
• Discretion with confidential information and a warm, service-oriented style when supporting employees, visitors, contractors, suppliers, and leaders.
• A proactive, adaptable mindset and genuine alignment with Samsara Eco’s mission and values.

Why Work With Us...

Purpose-Driven Innovation: Join a team at the forefront of tackling one of the world’s most urgent environmental challenges. Your work will directly contribute to advancing solutions that repair the planet and restore global ecosystems.

Collaboration and Growth: We value diverse perspectives and collective action. At Samsara Eco, you’ll collaborate with brilliant minds across science, technology, and business in an environment that fosters creativity, mutual respect, and continuous learning.

Empowerment and Ownership: We offer a flat, flexible structure where you can take ownership of projects and make meaningful decisions. We trust our team to lead, innovate, and drive change as we scale our solutions globally.

Work-Life Integration: We believe that happy, healthy employees do their best work. That’s why we offer flexible work arrangements, competitive compensation, and benefits that prioritize your well-being and help you maintain balance between your personal and professional life.

A Future-Focused Culture: We encourage agility, innovation, and courage in everything we do. Join a team that values your unique strengths, challenges the status quo, and builds a lasting legacy of positive change.

We are an Equal Opportunity Employer….

Samsara Eco is an equal opportunity employer. We hire on merit, full stop. If you need any adjustments during the recruitment process, just let us know.

Does this sound like your dream job? If it does, join our mission and apply now!

 And for more information check out our explainer video here!