Practice Assistant - Real Estate

About us

Norton Rose Fulbright is a global legal practice. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 4000 lawyers based in over 58 offices across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

The role 

We are looking for an experienced Practice Assistant (PA) to join our Real Estate team, based in Sydney. In this role you will support a partner, special counsel and a team of proactive and engaging lawyers. You’ll work alongside a paralegal / licensed conveyancer, who also provides some PA support. This role is suited to a career PA. 

The key responsibilities and requirements for this role are as follows:

Responsibilities 

•    Core administrative support including diary and inbox management, meeting coordination, organising domestic and international travel and management of a high volume of internal and external calls
•    Billing and financial administration including monthly billing support, expense management, client reporting, matter budgeting and coordination of outstanding invoices.
•    Real estate and transactional support including preparation and amendment of property and leasing documentation, coordination of transaction processes, management of critical dates and assistance with settlement and conveyancing matters.
•    Team support including proactively anticipating needs, managing competing priorities, coordinating workflows and maintaining strong stakeholder relationships.

Requirements

•    Prior experience as a Legal Secretary or Practice Assistant within a law firm
•    Excellent attention to detail and accuracy
•    Strong organisational skills with the ability to work autonomously, manage competing priorities and draft correspondence and documents
•    Previous experience supporting monthly billing processes using relevant financial software preferable 
•    Highly proficient in the Microsoft Office Suite and confident adopting new technologies and systems
•    Willingness to attend the office for a minimum of 4 days weekly 
•    A proactive, collaborative and client-focused approach, with exceptional attention to detail and a commitment to delivering high-quality support.

At Norton Rose Fulbright Australia, you will be rewarded with genuine career prospects and an excellent team environment renowned for its collaborative culture, passion for client service and professional development opportunities. Remuneration will be commensurate with relevant experience. Please note we will not be accepting agency applications for this position.

Norton Rose Fulbright values diversity and strives to create an inclusive environment. We are proud that Norton Rose Fulbright in Australia has been recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA) as well as a gold tier employer for LGBTI Inclusion through the Australian Workplace Equality Index. In 2025 we were re-accredited as a Family Inclusive Workplace and always encourage people to discuss flexible and hybrid work options with us.

We encourage Aboriginal and Torres Strait Islander candidates to apply.

To apply online click the 'Apply' button below. If you require any adjustments to the recruitment process or if the application portal is inaccessible to you, please don't hesitate to contact Lottie Williams via (+61) 451 028 544 or lottie.williams@nortonrosefulbright.com for a confidential discussion.

If you are trans or gender diverse and would like a confidential discussion before applying, please contact Yvette Borradale (03) 8686 6003 or Scott Baker (02) 9330 8578.

Please be aware in the course of routine work some of our lawyers and teams can be exposed to details of trauma. The firm has controls in place including educational and psychological support. Our talent team can provide further details.