Project Administrator

• Full Time - Monday to Friday

• RDO’s & Profit Share

Stowe Australia is Australia’s leading privately owned Electrical and Communications Contractor operating in the commercial, infrastructure and industrial market sectors throughout Australia. We have been operating as a family-owned company since 1910 and value the contribution of our experienced and loyal people.

About The Position

We are looking for an experienced Projects Administrator to support Project Managers on a daily basis. You will be a member of the Client Service Administration team and provide a high level of administrative support to professional and technical staff.

Our preference is that you have a minimum of 1-year similar experience within an administration and support role and that you understand the importance of being able to work both as part of a team and independently.

Your responsibilities in this role will include:

• Administrative support to Project Management.
• Site Safety - Implementation of the Stowe HSMP, SWMS, Toolbox Minutes, Inductions, etc. Book and manage training courses for technicians and office team
• Procurement Assistance: Coordinating the procurement of materials, equipment, and services needed for the project, including obtaining quotes, issuing purchase orders, and tracking deliveries. Assisting with controlling deliveries, meeting our HSEQ requirements.
• Inspections - Carry out WIR’s, SWMS Audits, etc.
• Documentation Management: Maintaining project documentation, including contracts (follow up progress on Execution), permits, drawings, specifications, and other relevant documents within ACC.
• Scheduling Coordination: Assisting in scheduling activities, coordinating subcontractor work, and ensuring timely completion of project tasks.
• Project Planning: Collaborating with project managers to develop project plans, including timelines, milestones, and resource allocation
• Budgeting and Cost Tracking: Assisting in budget preparation, tracking project expenses, and ensuring adherence to budgetary constraints. This will have to be at the discretion of the PM to manage and approve / own responsibility.
• Closeout Activities: Assisting in project closeout activities, including final inspections, documentation turnover, and warranty management, OMM Delivery, documents Sharing with Clients
• Quality Assurance: Implementing and maintaining quality control processes to ensure that work meets project specifications and industry standards.
• Completion of administration forms - Journals, Credits, New Debtors and New Suppliers etc.
• Raise monthly invoices and send them to clients.

To be successful in this role you will require:

• Excellent communication and organisation skills and attention to detail.
• A positive and professional manner.
• Ability to work independently and as a team.
• Previous experience in a similar role.
• Full-time working rights without any limitations on hours or employment duration