Receptionist & Accounts Assistant

Location: Subiaco, WA
Hours: Part-time 5 days per week, 6.5 hours per day with some flexibility to start and finish times

Silver Thomas Hanley is seeking an enthusiastic and highly organised Receptionist & Accounts Assistant to join our Administration team.

This diverse role combines front-of-house reception, office administration and accounts support, making it ideal for someone who enjoys variety, takes pride in delivering excellent service and thrives in a professional office environment.

As the first point of contact for clients, consultants and visitors, you will play a key role in creating a professional and welcoming experience while supporting the smooth running of our busy architectural practice. You will also assist with accounts payable processing in Xero and provide administrative support to our directors and management team.

Silver Thomas Hanley is one of Western Australia's leading architectural practices, recognised for delivering innovative healthcare, aged care, education and research projects. Our collaborative studio environment values professionalism, initiative and exceptional service.

• Welcome clients, visitors and suppliers to the studio

• Answer and direct incoming calls and manage the main office inbox

• Coordinate incoming and outgoing mail, couriers and deliveries

• Maintain reception, meeting rooms and shared office spaces

• Order and manage office, kitchen and printing supplies

• Enter and code supplier invoices and receipts in Xero

• Match invoices to supporting documentation and approvals

• Process staff expense claims and credit card receipts

• Reconcile supplier statements and resolve discrepancies

• Maintain accurate digital filing systems and records

• Provide administrative support to directors and senior management as required

• Assist with meeting coordination, document preparation and diary management

• Provide support across the business during busy periods

• Assist with special projects, events and team initiatives

• Contribute to the continuous improvement of administrative processes

To be successful in this role, you will have:

• Previous experience in reception, administration, executive assistance or office support

• Experience with Xero or similar accounting software (highly regarded)

• Strong Microsoft Office skills, particularly Outlook, Word and Excel

• Excellent organisational and time-management skills

• Outstanding verbal and written communication abilities

• A professional, friendly and customer-focused approach

• High levels of discretion and confidentiality

At Silver Thomas Hanley, you'll join a respected and well-established architectural practice where your contribution is valued. We offer:

• Flexible working hours across five days

• A supportive and collaborative team environment

• Modern offices in the heart of Subiaco

• Varied and meaningful work with exposure across administration, accounts and executive support

• The opportunity to contribute to projects that positively impact communities throughout Western Australia

This role offers school-friendly hours and is ideal for someone seeking work-life balance while remaining actively involved in a professional and engaging workplace.

If you're proactive, adaptable, enjoy variety and take pride in delivering exceptional support and customer service, we'd love to hear from you.