Legal Secretary - Real Estate

DISCOVER more opportunities to DEVELOP your talents and THRIVE in a dynamic legal landscape.

About the role

We currently have a fantastic opportunity for an experienced legal secretary to join our Melbourne office. In this role, you will provide quality and efficient support to the Partner and lawyers in our Real Estate practice.

Our Real Estate practice and lawyers are consistently ranked in regions across the globe in real estate and related practices by Chambers, The Legal 500 and Best Lawyers®.

What does the role involve?

Our Real Estate team is collaborative and collegiate. Your primary role will be to assist the partner and lawyers in making sure the practice runs smoothly and efficiently. Key tasks include:

• Providing high level administrative support to the partners and fee earners
• Assisting with client management and interactions
• Coordinating stamping and registration
• Assisting with the monthly billing process
• Managing confidential firm information and opening new matters
• Preparing various documentation and correspondence
• Assisting with PEXA transactions
• Assisting the Finance team with trust accounting administrative duties
• Inputting and maintaining client data into client relationship software
• Managing diaries, juggling and arranging appointments and coordinating client meetings

About you

To be successful in this role you will ideally have 4+ years' experience working in a medium to large sized law firm and be highly driven and client service focussed. You are highly organised, able to work to deadlines and have exemplary attention to detail. 

We value our culture at K&L Gates and are proud of our friendly and respectful reputation. We are looking for likeminded individuals who in addition to possessing technical excellence are able to work collaboratively in a team to get things done.

Excellent communication and strong Microsoft Office skills are essential in this role.  You will be capable of using automated billing systems and client relationship management software (Elite 3E and InterAction preferred). Previous experience using PEXA is advantageous.

The extras 

K&L Gates promotes equal opportunities for all employees to progress in their careers.

Initiatives include:

• 26 weeks paid parental leave
• Salary continuance insurance
• Volunteering opportunities
• Health and wellbeing programs - including gym subsidy
• Social events - social club and sporting teams
• Flexible working options

About Us

K&L Gates is a fully integrated global law firm with lawyers located across North America, Europe, Asia, Australia and the Middle East. In Australia, we have offices in Sydney, Melbourne, Brisbane and Perth, providing clients with deep local market knowledge supported by the resources and reach of a global platform.

At K&L Gates, collaboration is at the heart of everything we do. Our lawyers work seamlessly across practices, offices and jurisdictions to deliver innovative and practical solutions for clients. We foster an inclusive, high-performing culture where individuals are empowered to grow their careers while contributing to meaningful work for leading organisations across Australia and around the world.

Do you like what you see?

Please apply via our Careers page at www.klgates.com

For more information, please contact Tania Brierley, Recruitment Consultant at ••••@klgates.com

For more information about K&L Gates please see our website www.klgates.com

Referrals from agencies are not accepted at this time.

K&L Gates reserve the right to close advertising earlier at our discretion.

K&L Gates is an equal opportunity employer and promotes the safety, wellbeing and inclusion of those with a disability. We welcome applications from people who have an indigenous and/or culturally and linguistically diverse background.

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