Governance Officer - Committees

About the role

Reporting to the Senior Governance Officer, you will coordinate and administer a range of governance activities that support Council’s decision-making processes. You will be responsible for preparing agendas and minutes, maintaining statutory registers, providing governance advice to internal stakeholders, and contributing to governance projects and process improvements.

Key accountabilities include, but are not limited to;

• Coordinating, compiling and distributing accurate notice papers, agendas and minutes for Audit Committee meetings and other meetings as assigned in a timely manner
• Attending Committee meetings and other meetings as assigned, providing accurate minute taking and governance support
• Providing advice and guidance to staff on report preparation, meeting procedures and governance requirements
• Maintaining statutory registers and governance records
• Leading and contributing to governance projects and continuous improvement initiatives
• Delivering high-quality customer service to internal and external stakeholders

About you

Do you thrive in a fast-paced environment where attention to detail, governance excellence and customer service are critical?  Are you passionate about supporting transparent and effective decision-making processes?

The City is seeking an experienced and motivated person to join our Governance team.  This is an exciting opportunity to play a key role in supporting Council and Committee meetings, ensuring compliance with legislative requirements and contributing to continuous improvement across governance practices.

The successful candidate will have the following:

• Tertiary qualification in related discipline or substantial experience in a governance role
• Sound knowledge of formal meeting procedures, agenda preparation and minute taking
• Experience interpreting legislation and applying governance principles in a practical environment
• Excellent organisational skills with the ability to manage competing priorities and tight deadlines
• Strong written and verbal communication skills, with the ability to work effectively in a politically sensitive and confidential environment
• A satisfactory National Police Certificate is required

If you are a highly organised governance professional looking for a new challenge, we encourage you to apply. 

For more information about the role, please refer to the position description.

About working with us

The salary for this position will be from $87,442.94 to $103,792.55 per annum, depending on the skills and experience of the successful applicant.

You will also enjoy benefits, including

• Flexibility to balance work and life through supported work from home and a 19-day month
• Excellent leave entitlements, e.g. purchase additional leave, Local Government public holiday
• Generous superannuation contributions up to a total combined 17 per cent
• Comprehensive employee wellness program
• Generous study assistance (terms and conditions apply)
• Free parking options available
• Travelsmart allowance to support public transport use or cycling to work.

About the City

The City of Swan covers 1,042 square kilometres, representing nearly 20 per cent of the Perth metropolitan area. It includes 42 suburbs from Bullsbrook to Bushmead, Ballajura to Gidgegannup, and it is among the fastest-growing regions in Western Australia. The City is home to the iconic Swan River and the internationally celebrated Swan Valley, founded in 1829. It is a sought-after destination to live, work, and visit, combining quality services and amenities with a beautiful natural setting.

The area also holds profound cultural importance for the Whadjuk Noongar people, reflecting more than 40,000 years of connection to the Derbal Yerrigan (Swan River). Today, the City is a dynamic and diverse community, where one in three residents was born overseas, and one in five speaks a language other than English at home.

Our purpose is to improve the quality of life for our community by delivering our vision of ‘one city, diverse people, culture and places’ through shared values of respect, excellence, accountability and leadership.

At the City of Swan, we are committed to recruiting and retaining the right people and creating a great place to work. We offer our employees real careers, real impact, and real rewards.

We welcome people with diverse skills, experiences, perspectives and backgrounds and encourage applications from Aboriginal or Torres Strait Islander peoples, and individuals who may identify as LGBTIQ+, with disability, a culturally and linguistically diverse background, and people of all ages.

For more information about this position, please contact Suad Allie, Senior Governance Officer directly at (08) 9267 9***.

For queries regarding the application process, please contact our friendly People Services team on (08) 9267 9***

To apply, please submit a cover letter that outlines your qualifications and experience and why you would be a good fit for this role, and a resume via the link.

Closing date: Sunday, 13 September 2026 11PM AWST

The City of Swan reserves the right to commence shortlisting and interviews earlier than the closing date. The City also reserves the right to close the vacancy early; therefore, if you are interested in this position, please submit an application as early as possible.

*No agencies, please.