Office Administrator and IT Assistant - Mandarin Speaking

About the role:

Our company is looking for a Office Administrator and IT Assistant to support the smooth operation of the office by managing administrative and coordination tasks across day-to-day business activities.

Your duties will include but not limited to:

• Coordinate office activities and operations to ensure efficiency and adherence to company procedures.

• Provide front desk and reception support, including managing incoming calls, emails, and visitors.

• Organise travel arrangements, meetings, appointments, and company events.

• Coordinate weekly conferences and assist with internal communications.

• Write corporate press releases when required.

• Manage office procurement, inventory, and supplier relationships.

• Assist with budgeting, invoice processing, and payment coordination with the Finance team.

• Assist with office lease, contract renewals, and compliance documentation.

• Maintain office facilities, oversee repairs and maintenance, and support workplace safety compliance.

• Prepare and format correspondence, reports, and presentations as required.

• Oversee courier, mail distribution, and general office logistics.

• Support the coordination of company vehicles, insurance renewals, and property management matters.

• Ensure office cleanliness, safety, and operational readiness at all times.

• Support IT related duties as needed

Who we are looking for:

• Bilingual in English and Mandarin, with full professional proficiency in both written and spoken communication.

• Experience in office administration is essential. Exposure to IT is an advantage;

• Demonstrated organisational skills in terms of ability to prioritise and self-manage workload;

• Excellent communication and interpersonal skills with a professional, approachable manner;

• High attention to detail and accuracy in documentation and record management;

• Sound writing skills with demonstrated ability to write, proofread and edit a variety of documents;

• Sound computer literacy skills including the use of Microsoft Office Suite of applications;

• Ability to handle confidential information with discretion;

• Good Analytical and problem-solving skills;

• Ability to work within a team environment;

• Valid drive license

All applications will be kept confidential. Only suitable candidates will be contacted.