Executive and Administration Officer -12-month max-term contract

We are a highly regarded not-for-profit, values-based organisation, offering residential, community and in-home aged care for over 30 years, to older people living in and around the city of Manningham.

Position Overview

As the Executive and Administration Officer, you will provide high-level secretarial and administrative support to MannaCare’s Board and CEO.

You will coordinate Board and Committee activities, prepare professional documentation, maintain corporate records and support a range of organisational and office administration functions. This position requires discretion, excellent attention to detail and the ability to effectively manage multiple priorities. Available 3 working days per week: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.

Key Responsibilities

• Prepare agendas, record accurate minutes for Board, Committee and management meetings, and compile and distribute Board reports.
• Arrange meetings, room bookings and special events.
• Maintain Association membership records, the central filing system and other corporate registers.
• Prepare and distribute newsletters, coordinate the production of the Annual Report, and upload information to the staff intranet, website or social media platforms as required.
• Maintain authorised staff access and key-person details across external platforms such as PRODA, myGov and My Aged Care.
• Coordinate organisational purchases, including stationery and office consumables, and assist with maintenance requests for Waratah House.
• Support special projects delegated by the CEO and contribute to improving administrative systems and organisational processes.
• Work collaboratively with colleagues, contribute to problem-solving and service improvements, and participate in relevant training and development.

About You

To succeed in this role, you will have:

• Advanced proficiency in Microsoft Office applications.
• Previous experience in an executive support, administration or similar role.
• Experience preparing agendas, taking minutes and compiling professional correspondence and reports.
• Strong organisational and time-management skills.
• The ability to prioritise effectively, meet deadlines and manage multiple tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to producing accurate, professional work.
• Excellent interpersonal skills and a friendly, respectful approach.
• The ability to maintain discretion, privacy and confidentiality.
• A current satisfactory Police Check and NDIS Worker Screening Check, or the ability to obtain them.

What We Offer

• A 12-month maximum-term contract.
•  3 working days p/w: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.
• Competitive remuneration.
• Not-for-profit salary packaging of up to $15,900.
• Meals and entertainment salary packaging of up to $2,650 per year.
• Novated leasing options.
• A cohesive, collaborative and team-focused working environment.
• Ongoing mentoring and professional development.
• Work-life balance.
• Opportunities for continued career development.

If you are an experienced administration professional who is organised, dependable and confident supporting senior executives and a Board, we would love to hear from you.

Don’t miss this opportunity—apply now!