Plans & Permits Administrator | Traffic Management | Yarraville

AVADA Traffic Management is seeking a capable and highly organised Plans & Permits Administrator to join our Victorian team in Yarraville. This is an excellent opportunity for an administrator or coordinator who enjoys detail, deadlines, and problem-solving, and wants to build a specialist career in traffic management, infrastructure, and civil construction.

You will be part of the team responsible for ensuring traffic management plans, permit applications and project documentation are accurate, compliant, and ready when our clients need them.

About AVADA

AVADA Traffic Management is a leading provider of traffic management and ancillary services across Australia and New Zealand. We support government, civil construction, utilities, infrastructure, and maintenance clients to deliver safe, reliable outcomes on critical projects.

We are growing, and we are looking for people who take pride in doing high-quality work, supporting their team, and making a practical difference every day.

About the role

Based at our Yarraville depot, you will support the preparation, submission and coordination of traffic management plans, permits, and associated project documentation.

You will work closely with internal operational teams, clients, councils, road authorities, and other stakeholders to ensure applications are submitted correctly, approvals are tracked and projects are ready to proceed.

This is a fast-paced coordination role with variety, responsibility and the opportunity to develop specialist knowledge in traffic management planning, permits, and regulatory requirements.

What you will do

• Submit permit applications to councils, road authorities, and relevant government agencies

• Track applications, approvals, conditions, expiry dates, and outstanding actions

• Liaise with councils, road authorities, clients, contractors and internal teams regarding applications and approvals

• Maintain accurate project records, permit registers, databases, and document-control systems

• Follow up outstanding applications and provide clear, timely status updates

• Coordinate plans and permits to meet project timelines, client requirements, and operational needs

• Support scheduling, reporting, filing and general administration for the Plans & Permits team

Why this role stands out

• Build specialised skills in traffic management plans, permits, infrastructure and regulatory coordination

• Work with an experienced, supportive Plans & Permits team

• Contribute directly to projects for government, civil construction, utilities, and infrastructure clients

• A varied role that combines administration, stakeholder coordination, document control, and project support

• Genuine development and career progression opportunities within a growing national business

About you

You are organised, proactive and meticulous. You enjoy bringing order to complex work, managing multiple deadlines and ensuring nothing is missed.

You will bring:

• Administration, coordination, document control, or project support experience

• Strong attention to detail and the ability to produce accurate, high-quality documentation

• Proven ability to manage competing priorities and meet deadlines in a fast-paced environment

• Clear written and verbal communication skills

• Confidence dealing professionally with internal teams, clients, councils, authorities, and contractors

• Strong computer skills, including Microsoft Office, spreadsheets and database or document-management systems

• A practical, solutions-focused approach and the ability to work independently as well as part of a team

• A willingness to learn industry systems, traffic management requirements, and permit processes

Experience in traffic management, permit applications, traffic management plans, council or road authority applications, civil construction, infrastructure, transport, or utilities will be highly regarded. However, training will be provided for a capable administrator with the right attitude and aptitude.

Why join AVADA?

At AVADA, you are not just a number. You will be part of a supportive team that values safety, professionalism, teamwork, and continuous improvement.

You will have the opportunity to build a meaningful career in an essential industry, with development and progression opportunities across a growing organisation operating throughout Australia and New Zealand.

Apply now

If you are an organised administrator who wants to build a specialist career in plans, permits and traffic management, apply now with your CV and a brief cover letter.

Applications will be reviewed as received and handled in strict confidence.