Wedding & Events Coordinator

About Us

Set against the backdrop of the Scenic Rim mountains and vibrant lavender fields, Kooroomba Vineyard & Lavender Farm is a premier destination venue. Celebrated across Queensland and nationally, consistently recognised by the Australian Bridal Industry Academy (ABIA) as a top state winner and national finalist for Ceremony Venues, Restaurant Receptions, and Wedding Coordination.

We pride ourselves on offering unforgettable hospitality, pairing our open-air chapel and architecturally designed restaurant with exceptional food, estate wines, and seamless service.

About the Role

We are seeking a warm, exceptionally organised, and detail-driven Wedding & Events Coordinator to deliver unforgettable celebrations at Kooroomba Vineyard & Lavender Farm. In this role, you will guide couples from their initial site visit through to day-of coordination, ensuring their ceremony and reception run seamlessly against our stunning mountain range back drop.

Key Responsibilities

• Conduct prospective couple viewings, manage booking enquiries and guide couples through food menus, beverage packages and styling choices.

• Develop precise run sheets, floor plans, and dietary briefs for distribution to the kitchen and service teams.

• Oversee day-of coordination: cue ceremonies, direct bridal parties, greet guests, and manage real-time schedule adjustments calmly and decisively. Ensure run sheets and timing are followed.

• Act as the lead site contact for external vendors (photographers, florists, musicians, celebrants, hire companies), managing arrivals and bump-in/out logistics.

• Collaborate closely with venue managers, the head chef, and front-of-house staff to ensure smooth execution throughout every service.

Skills & Experience

• Prior experience in wedding coordination, event planning, or premium hospitality service

• Strong interpersonal skills with the natural empathy needed to reassure couples and families under pressure.

• Exceptional administrative skills, time management and multi-tasking ability.

• Composed, practical problem-solving ability in high-energy event environments.

• Current Queensland Responsible Service of Alcohol (RSA) certificate (or willingness to obtain before commencing).

• Valid driver’s licence and reliable transport (essential due to our regional location).

• Flexibility to work seasonally with weekends and evening shifts required. No public holidays required, with the venue closed over the Easter and Christmas holiday period.

What We Offer

• A stunning workplace surrounded by the Scenic Rim mountains and lavender fields.

• A supportive, passionate team dedicated to high-standard regional hospitality.

• Remuneration package negotiable and commensurate with individual experience.

How to Apply

Please submit your current resume along with a brief cover letter outlining your relevant wedding or event coordination background.