Events & Partnerships Coordinator

Location: Multi-venueStart Date: 29th September (applications close 2nd September COB)Part Time‍ ‍| 10 - 15 hrs
We’re looking for an Events & Partnerships Coordinator to help grow WYM’s private functions and events across our Botanic Gardens venue, our ‘Little Botanic Bar’ (opening soon) and ‘WYM On Wheels’.The foundations are built. Now we need someone who can bring them to life.You’ll turn enquiries into well planned, commercially viable experiences, build genuine relationships, and help shape an events program with plenty of room to grow.
WHAT YOU’LL DORespond to enquiries and manage client relationships with warmth and clarity.Help shape event ideas and recommend experiences that work for both the client and WYM.Prepare quotes, proposals, invoices and booking documentation.Assess event requirements, capacity and commercial viability before committing.Build run sheets and coordinate logistics across our sites.Liaise with suppliers and communicate staffing requirements with the management team.Work closely with our Sole Director, Venue Managers and People & Culture Lead to coordinate event logistics and decisions.Support weddings, private functions, corporate events and small off-site activations.Maintain our event pipeline and complete event briefs for marketing.Review event outcomes, feedback and costs to improve future experiences.Build relationships that lead to repeat bookings, referrals and partnerships.
ABOUT YOUExperienced in events, hospitality or functions.Commercially minded without losing sight of great customer experience.Comfortable with pricing, costs, minimum spends and margins.Warm, confident and naturally good with people.Organised and comfortable managing multiple moving parts.Calm when plans shift and confident finding practical solutions.Able to work independently while knowing when to collaborate or escalate.Available during peak event periods and when functions are booked.
BONUS EXPERIENCENot essential, but helpful:Councils or public sector organisationsPublic land, governance or basic licensing knowledgeWeddings or corporate eventsMulti-site hospitalitySmall mobile activations, such as coffee or bar services at community eventsCuriosity and adaptability matter more than ticking every box.
ABOUT WYMWYM is a Geelong-based hospitality group that operates a growing collection of venues and experiences across the region. We focus on thoughtful spaces, warm and human service, and strong connections with local places and communities, creating memorable experiences for guests.We care about good hospitality, and how we show up for each other.Humble ConfidenceAccountability & AuthenticityBe the Bigger Person
APPLYSend your CV and a short cover letter telling us about your event experience, how you think about profitability, and why you’d like to join WYM.
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