Administrative Officer - Greenlands State School

Join Greenlands State School and become part of a friendly, close-knit school community!

We’re seeking an organised and enthusiastic Administrative Officer to provide essential support across the school and help ensure the smooth day-to-day running of the school environment.

Ready for your next opportunity? Apply now and make a valued contribution to the Greenlands State School community!

This position is being offered in a Temporary Part-Time capacity (0.33FTE), 24 hours per fortnight.

About us:

Greenlands State School is a welcoming rural primary school located approximately 12 km west of Stanthorpe, catering for students from Prep to Year 6.

With around 80 students, the school offers a friendly, close-knit learning environment where students receive personalised support and opportunities to grow and achieve.

The school has a proud history dating back to 1924 and values strong connections with its local community.

Your opportunity:

This is a job-sharing arrangement and could suit someone wanting additional hours or only looking for a part-time role. 

As a key member of the school's administration team, you will support the efficient day-to-day operations of the school, particularly in reception, student administration, attendance and general office duties.

This is a front-facing role requiring frequent interaction with students, staff, parents and community members.

Strong communication skills, professionalism and the ability to manage competing priorities in a busy school environment are essential.

The successful applicant will undertake a range of administrative duties, including but not limited to:

• Reception duties including telephone and counter enquiries, first aid and administering medication
• Processing correspondence and providing general administrative support
• Maintaining accurate school records, including incident reports and student files
• Managing incoming and outgoing mail and email
• Using departmental systems including OneSchool.
• Recording student attendance and absences, managing late arrivals and early departures
• Sending SMS notifications and responding to absence-related enquiries
• Receipting and reconciling payments in accordance with financial procedures
• Arranging appointments and coordinating meetings with staff and external stakeholders
• Collating student data and processing documentation such as medical records, reports, referrals and meeting minutes
• Scanning, uploading and maintaining records in OneSchool
• Interpreting and adhering to departmental policies, procedures and legislative requirements
• Demonstrating flexibility and responsiveness in a fast-paced school environment
• Undertaking other duties as directed by the Business Manager or Principal, in line with the role

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.