Personal Assistant

About the role

We are seeking a Personal Assistant to support our director and executive team within a fast-paced organisation in Sydney's CBD. This is a varied role requiring exceptional organisational skills, strong attention to detail and the ability to manage multiple priorities while supporting day-to-day business operations.

What you'll be doing:

• Manage the Director's diary, calendar, and appointments.

• Coordinate meetings, including scheduling, confirmations, and follow-up actions.

• Handle incoming calls, emails, and correspondence on behalf of the Director.

• Maintain accurate records, documents, and filing systems.

• Prepare reports, presentations, and meeting materials as required.

• Assist with general office administration and operational support.

• Coordinate travel arrangements and itineraries when required.

• Attend meetings with the Director when required, take notes, prepare agendas, and assist with follow-up actions.

• Represent the Director professionally in communications and interactions with clients and stakeholders.

• Assist with special projects, events, and business initiatives as required.

What we're looking for:

To be successful in this role, you will have:

• Previous experience in an administrative, reception, personal assistant, executive assistant, or office support role.

• Experience in insurance, occupational rehabilitation, workers’ compensation, allied health, or related healthcare services would be advantageous.

• Has exceptional organisational and time management skills.

• Excellent written and verbal communication skills.

• Has excellent stakeholder engagement and relationship-building skills.

• Proficiency in Microsoft Office Suite including (Outlook, Excel, Word, PowerPoint, Teams).

• Proficiency in Canva (Preferred).

• Strong phone skills, including answering phone calls, replying to messages and responding to emails.

• Can work autonomously and take ownership of responsibilities.

• Is professional, adaptable and highly reliable.

What we offer:
At Actevate Pty Ltd, we are committed to providing a supportive and nurturing work environment that empowers our employees to thrive. In addition to a competitive salary, we offer a range of benefits, including:

1. Industry leading salary and benefits.

2. Ongoing funded professional development and training opportunities.

3. Flexible work arrangements, including the option to work remotely.

4. Access to motor vehicle fleet cars.

5. Opportunities for unique career advancement and lateral moves within the organisation.

6. A collaborative and inclusive company culture that values diversity, innovation, and collaboration.

About us:
Actevate Pty Ltd is a leading provider of rehabilitation and allied health services in the Sydney metropolitan area. Our mission is to empower individuals on their journey to recovery and optimal wellbeing. With a dedicated team of healthcare professionals and a commitment to evidence-based practices, we are dedicated to delivering exceptional care and support to our clients.

At Actevate we believe in:

• Genuine Care and a Place to Thrive as an Individual.

• Genuine Care and a Place to Thrive in Our Services to Others.

• Genuine Care and a Place to Thrive as a Business.

Apply now to join our dynamic team and make a meaningful impact on the lives of those we serve.