Associate, Registry Operations - Casual - September to November

About Us 
Automic Group brings together modern purpose-built technology with a dynamic and experienced team to tailor solutions for companies and funds to understand, engage and manage their investors. We provide a cloud-native single registry, employee share plan and board management platform, and professional services including company secretarial, ESG, accounting and finance, and investor and media relations. 

Today, over 1,400 ASX listed and unlisted clients trust Automic’s 250 employees to manage their registry, investor and board requirements – and Automic is ranked number one on the ASX by number of companies serviced, with 750 listed clients. In the past two financial years, Automic has won 50%of IPOs and 70% of listed companies who have switched registries. 

Our culture is innately entrepreneurial, comprising people who thrive in an atmosphere where ideas, actions and initiative are encouraged. Our core values, Customer Success, Ambition, Equality and Team are at the foundation of who we are and how we operate.

About the Role 

As an Associate – Registry Operations, you’ll play a key role in delivering accurate, timely processing across Automic’s listed and unlisted registry clients.  This is a short term position that will provide support to our teams during a busy season for Automic. 

This is a hands-on, operational role where you’ll support the end-to-end administration of registry transactions—including investor requests, corporate actions, employee share plans, and key events such as AGMs. You’ll work closely with internal teams and stakeholders to ensure all activities are delivered in line with SLAs, compliance requirements, and high-quality standards. 

You’ll be part of a collaborative and fast-paced environment, where your attention to detail and ability to manage competing priorities will directly contribute to strong client outcomes and service excellence. 

Role Responsibilities: 

• Process transactional requests in line with Service Level Agreements (SLAs)  
• Ensure high levels of accuracy in data entry, validation, and record-keeping  
• Maintain strong quality assurance standards to minimise errors and escalations  
• Respond to enquiries from internal teams and external stakeholders  
• Work closely with Customer Success, Investor Services, and Capital Markets teams  
• Support seamless end-to-end client service delivery  
• Assist with key operational events such as AGMs, record dates, and corporate actions  
• Support preparation of investor communications, including shareholder forms and notices  
• Contribute to project-based work across registry operations  
• Collaborate with team members to deliver consistent, high-quality outcomes  

Skills and Experience 

• Experience in registry operations, financial services administration, investor services, or similar (preferred but not essential)  
• Strong administrative and data processing skills with high attention to detail  
• Experience working in a process-driven, compliance-focused environment  
• Strong organisational skills with the ability to manage competing priorities  
• Excellent communication skills, both written and verbal  
• Proficiency in Microsoft Office (particularly Excel)  
• Experience with registry or financial systems (advantageous 

About you! 

You’re a detail-oriented and reliable professional who enjoys working in a structured, fast-paced environment. You take pride in delivering accurate work and understand the importance of getting things right the first time. 

You’re a team player who communicates well, adapts quickly, and brings a proactive approach to your work. 

You will demonstrate: 

• High attention to detail and accuracy  
• A strong work ethic and accountability  
• The ability to manage deadlines and shifting priorities  
• A collaborative, team-oriented mindset  
• Clear and confident communication skills  
• A proactive approach to problem-solving  
• A commitment to delivering excellent service 

Why join Automic: 

You’ll be part of a team where operational excellence, collaboration, and continuous improvement are genuinely valued. This is an opportunity to deepen your expertise, contribute to meaningful outcomes, and grow your career within a high-performing, purpose-led fintech environment. 

Applications will be reviewed as they are received and interviews may commence prior to the closing date.