Property Administration Manager

At Retail Projex, we believe great property management creates stronger-performing assets and lasting value.

Property management isn’t just a service we deliver—it’s the foundation of who we are. As an independent agency dedicated solely to the Australian retail property sector, we’re driven by a hands‑on, proactive approach that delivers meaningful results for our clients.

Our team has successfully managed and leased a wide variety of retail assets, including neighbourhood, sub-regional and large format retail centres.

What sets us apart? A collaborative, team‑first culture, deep market knowledge, and an unshakeable commitment to creating value throughout every stage of the property lifecycle. Many of our client relationships span decades—built on trust, transparency, and consistently strong performance.

If you’re passionate about retail property and looking to join a team that values expertise, integrity, and long‑term partnerships, Retail Projex is the ideal place to grow your career.

The opportunity

An opportunity has arisen for a part-time Property Administration Manager (30 hours per week) to join our centre management team. Based on-site at a retail asset in Western Sydney, you will work alongside the Centre Manager, delivering vital administrative and operational support to ensure the centre operates smoothly and to a high professional standard.

What you’ll be doing:

·       Working with and reporting to the Centre Manager on a daily basis

·       Coordinating and collecting tenant sales turnover and commentary

·       Providing administration support to the Centre Manager

·       Assisting with arrears management and implementing rent reviews

·       Preparing monthly and quarterly reports

·       Coordinating repairs and maintenance with support of Centre Manager, including processing invoices, work orders and managing compliance 

·       Managing tenant insurance records

·       Maintaining strong tenant and landlord relationships

·       Managing enquiries from customers, tenants, client, and contractors 

Who you are:

·       Intermediate level of MS Office skills (Outlook, Word & Excel) (essential)

·       Demonstrated experience within the property sector 

·       Strong financial acumen

·       Strong attention to detail and written communication skills

·       Strong organisational skills and the ability to multitask and prioritise

·       The ability to communicate to the highest standard

·       The ability to work with minimal supervision

·       Strong client/stakeholder management experience

·       Holds a current NSW driver licence

·       Holds a real estate licence or certificate of registration (not essential, but highly regarded)

·       Exposure to software platforms (MRI, Cirrus8 or similar) (desirable)

Why join us?

·       Work in a culture that values personal development and growth

·       Collaborate with senior management and directors—your voice matters here

·       Gain exposure to a diverse portfolio of retail assets across Australia

·       Be part of a diverse team that promotes from within

·       Enjoy 1 paid day off for your birthday each year

·       Employee Assistance Program (EAP)