Senior Executive, Corporate Secretarial

Job ID

36484

Location

Australia, Melbourne, Australia

Work Types

Full Time, Permanent

Categories

Client Corporate Secretarial

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 125 offices across 87 jurisdictions, covering 92% of world GDP and 95% of FDI inflow.

As we’re a global company with 12,000 colleagues, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

• Manage a portfolio of corporate secretarial clients and act as their primary point of contact.
• Provide company secretarial and corporate governance support to a portfolio of local and international entities.
• Lead and coordinate client onboarding activities, ensuring timely completion of required documentation and compliance checks.
• Prepare, review, and process engagement letters, proposals, and corporate secretarial documents.
• Maintain strong client relationships and deliver excellent client service.
• Coordinate annual compliance requirements, including annual reviews, business registration renewals, and statutory filings.
• Ensure client reporting deadlines and regulatory obligations are met within agreed timelines.
• Prepare board resolutions, minutes, statutory forms, and other company secretarial documentation.
• Maintain and update statutory registers, corporate records, and client databases.
• Work closely with internal teams regarding client billing, invoicing, and operational matters.
• Support process improvements and contribute to service excellence initiatives.
• Mentor and guide junior team members where required.
• Undertake additional duties and projects as assigned.

• Bachelor's Degree, Diploma, ICSA qualification, or equivalent professional qualification.
• Minimum 3-5 years of relevant corporate secretarial experience, preferably within a professional services environment.
• Strong knowledge of corporate governance principles and statutory compliance requirements.
• Experience managing corporate secretarial portfolios and interacting directly with clients.
• Familiarity with company secretarial software and corporate databases is an advantage.
• Strong understanding of regulatory and compliance obligations.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal, communication, and stakeholder management skills.
• Proficiency in written and spoken English.

Pathways for career development

• Work with colleagues and clients around the world on interesting and challenging work;
• We provide internal career opportunities so you can take your career further within TMF;
• Continuous development is supported through global learning opportunities from the TMF Business Academy;

Making an impact

• You’ll be helping us to make the world a simpler place to do business for our clients;
• Through our corporate social responsibility programme, you’ll also be making a difference in the communities where we work;

A supportive environment 

• Strong feedback culture to help build an engaging workplace;
• Positive and healthy working environment - TMF Group Greece is Great Place to Work certified. The Great Place to Work® model is the world’s most researched, accepted and sustainable definition of a great workplaces from an employee’s point of view.