Executive Assistant to General Manager - Property

Equitifund Group is an Australian company in property and investment, with its QLD office in Raby Bay, QLD. The company is known for its collaborative culture and hands-on approach to managing its portfolio. We're looking for an organised, proactive Executive Assistant to support our General Manager - Property and help keep our office running smoothly.

This is a part-time opportunity for an experienced Executive Assistant to provide high-level administrative and organisational support to our General Manager - Property. Working from our Raby Bay office five days a week, you'll be the right hand to a busy executive, helping manage their time, communications, and the day-to-day operations that keep our property portfolio on track.

This role would suit someone who thrives in a fast-paced environment, enjoys variety, and takes pride in anticipating what's needed before being asked.

• Manage the General Manager's diary, appointments, and meeting schedules

• Coordinate travel arrangements and prepare itineraries as required

• Draft, proofread, and manage correspondence, reports, and presentations

• Act as a first point of contact for internal and external stakeholders, including tenants, contractors, and property managers

• Prepare agendas, minutes, and follow-up actions for meetings

• Assist with coordinating property-related documentation, contracts, and approvals

• Organise and maintain filing systems, records, and databases

• Support the General Manager with ad hoc administrative projects and tasks

• Liaise with other departments to ensure smooth communication and workflow

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative support role

• Experience within the property, real estate, or related industry is highly regarded, though not essential

• Excellent written and verbal communication skills

• Strong organisational skills with the ability to prioritise and manage competing demands

• High level of discretion and professionalism when handling confidential information

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• A proactive, can-do attitude and strong attention to detail

• Ability to work independently and use sound judgement

• Part-time hours to suit work-life balance: weekdays, 9:30am – 2:30pm

• Supportive and collaborative team environment

• Competitive part-time salary, commensurate with experience

To apply, please submit your resume and a brief cover letter outlining your relevant experience.