Office Administrator / C-Suits's Personal Assistant

Key Responsibilities

Company Administration

• General day-to-day office administration and reception duties

• Managing office supplies, coordinating vendors, and maintaining office facilities

• Filing, document management, and record-keeping (including confidential company and legal documents)

• Coordinating meeting arrangements, boardroom bookings, and catering as required

• Liaising with external service providers (IT, cleaning, couriers, etc.)

• Coordinating with Real Estate Agents

C-Suits PA Support

• Diary and calendar management, with the ability to schedule and reschedule meetings/appointments at short notice

• Coordinating travel bookings and itineraries (domestic and international)

• Running errands and attending to personal tasks as required by the Director

• Driving the C-Suits to meetings, appointments, or the airport as needed — must hold a current, valid driver's licence

• Managing correspondence on the C-Suits's behalf, and drafting emails and basic documents

• Handling sensitive information with discretion and confidentiality at all times

• Remaining reasonably contactable and responsive outside standard business hours when required