Executive Assistant

Executive Assistant
Are you someone who thrives on bringing order to complexity and keeping senior leaders one step ahead?
We’re seeking an Executive Assistant to support a forward-thinking Global Chief Financial Officer and Company Secretary within a privately owned, rapidly expanding organisation operating across Australia, Canada, the US, and the UK.
This opportunity is open to individuals from diverse backgrounds — including hospitality, retail, administration, logistics, operations, or project coordination — who are known for their reliability, strong judgement, and ability to stay organised in fast-paced environments. A consistent career history demonstrating accountability and growth will be highly regarded.
About the opportunity
In this role, you’ll act as a trusted right-hand to the Global CFO, ensuring their day-to-day priorities are managed seamlessly. You’ll be responsible for coordinating workflows, anticipating needs, and keeping the function running efficiently behind the scenes.
You’ll also be working alongside a leader who actively embraces innovation, including AI and emerging technologies, to drive smarter and more effective ways of working.
Key responsibilities

Deliver high-level coordination and administrative support to the Global CFO and Company Secretary.

Oversee a busy, international schedule, managing competing priorities across multiple time zones.

Arrange end-to-end travel, including complex international itineraries, accommodation, and logistics.

Assist with inbox management and draft communications on behalf of the CFO.

Build strong relationships with internal and external stakeholders, acting as a key liaison point.

Ensure documentation and records are maintained with accuracy, discretion, and confidentiality.

Contribute to continuous improvement by identifying more efficient ways of working, including leveraging digital and AI tools.

About you
You might currently be in a role where you’re juggling multiple priorities — whether in administration, customer-facing positions, operations, or team support — and are ready to step into a more strategic coordination role.
Success in this position will come from your ability to stay organised under pressure, communicate confidently, and build trust with senior stakeholders.
You’ll demonstrate:

Proven reliability and strong performance in a fast-paced environment.

A stable career history that reflects progression and increasing responsibility.

The ability to manage competing demands with strong attention to detail.

Confidence interacting with a wide range of stakeholders, supported by high emotional intelligence.

Clear and professional communication skills.

Proficiency across Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).

A proactive, solutions-focused approach with a strong sense of ownership.

Curiosity and openness to using technology and AI to improve workflows.

Professionalism, discretion, and sound judgement at all times.

Relevant qualifications in Business Administration or similar are advantageous but not required.
What’s on offer

A pivotal role supporting a senior global leader in a growing international business.

Exposure to executive decision-making and global operations.

Flexible hybrid working, with a base in Dandenong South and options to work from home or Mt Eliza.

The chance to influence how the CFO’s office operates and evolves, including adopting modern systems and tools.

Apply
If you’re looking for a role where you can add real value, stay close to senior leadership, and grow your capability in a dynamic environment, we encourage you to apply.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.