Administrative Assistant

About The Role

We have a great opportunity for an Administrative Assistant to join our team in our Sydney office on a 12-month contract, with strong potential to transition into a permanent role. This role is crucial in supporting our consultants, projects, and the operational efficiency across our offices in NSW.

As part of a collaborative team of Project Administrators, you will be responsible for a range of project-related tasks, from document preparation and data analysis using Microsoft Office, to managing project compliance and coordinating logistics for meetings and workshops.

We are seeking a detail-oriented individual with excellent organisational skills to ensure the operational efficiency of our projects.

As the ideal candidate, you will have prior administrative experience, advanced Microsoft Office skills, outstanding organisational abilities, strong communication skills, and a proactive approach to problem-solving.

Key Responsibilities:

• Collaborate within a team of Administrative Officers for operational support across the company
• Possess high proficiency in Microsoft Office for document preparation, data analysis, and presentation creation
• Ensure project compliance through process and procedure management
• Manage administrative tasks for project management
• Organise logistics for meetings, workshops, and training
• Strong customer service and a great phone manner to respond to phone and email enquiries

You will have the following skills/knowledge/experience:

• Two years’ experience in an administration role (preferred but not essential)
• Advanced Microsoft Office skills, emphasising document and data management efficiency and creativity
• Excellent organisational and time management skills, with attention to detail and multitasking ability
• Strong interpersonal and communication skills for effective support and collaboration
• Advanced problem-solving skills and a desire to improve processes
• Ability to work independently or as part of a team
• Qualifications in business administration, or a related field (preferred but not essential)

Our offer

Biosis prides itself on having a supportive and progressive workplace culture. All our employees enjoy:

• A learning and development program that’s actually valued by staff
• Team retreat days
• Study assistance to pursue higher qualifications
• Internal job opportunities throughout NSW and Victoria
• Flexible work arrangements
• Active recognition and acknowledgment of exceptional work through employee spot rewards
• Employee Assistance Program … and much more!⁠

Next Steps!

If this opportunity sounds like a great fit, we’d love to hear from you!

At Biosis, we’re committed to building a diverse and inclusive team. Even if you don’t meet every requirement listed, we encourage you to apply – we value potential and are open to supporting your growth.

To apply, please submit your resume along with a brief cover letter that includes three words you’d use to describe yourself.

If you have any questions about the role or would like to learn more, feel free to reach out to our People & Culture team at ausrecruitment@apemgroup.com.

About Us

APEM Group is leading global environment consultancy providing expert advice to clients in a wide range of industries including water, renewables, infrastructure, marine and ports, transport, construction, and development. Following significant growth journey with operations based in the UK, EU and USA, APEM Group strategically expanded into Australia in early 2024. Our presence in the Australian market will further enhance the aim of expanding on our consultancy services in both the Australian market and wider Asia Pacific region as part of the next stage of our Global growth journey.

As part of the APEM Group, Biosis is a team of expert consultants specialising in Aboriginal archaeology, botany, environmental approvals, GIS, historical archaeology, historical heritage, and zoology. We help clients navigate pre-planning, planning, and post-approvals for projects across Australia, primarily in the eastern states. Since 1983, we have been guiding clients in making informed decisions about ecology, heritage, and environmental approvals.

This is a fantastic opportunity to join a collaborative and dedicated team where you can make a genuine impact on how we work and contribute directly to our success in delivering environmental and heritage consulting solutions across Australia. Let’s grow, innovate, and build something better together!