Administration Officer

Ausdance Queensland | Part-time, 0.6 FTE | West End, Brisbane + hybrid flexibility

About the role

Ausdance Queensland is looking for a warm, capable and highly organised Administration Officer to become an integral part of our small, purpose-led team. This is a varied role with real ownership. Working closely with the Executive Director, you will help coordinate the systems, administration, membership services, events, financial processes and governance support that enable us to serve Queensland's diverse dance sector.

Key responsibilities

• Coordinate day-to-day operations, administration, calendars, records and organisational deadlines

• Deliver welcoming, responsive support to members, stakeholders and the public

• Maintain accurate membership, CRM and organisational data, including HubSpot and Microsoft 365

• Support programs, events and sector activities through registrations, payments, logistics, communications and documentation

• Assist with invoices, purchasing, expense records, project budgets and grant acquittal documentation

• Assist with preparation of Board and governance documents, registers and meeting materials

• Support staff and contractor onboarding, workplace administration and compliance

• Identify practical ways to streamline processes and strengthen the way we work

About you

• Experience in administration, office coordination, operations, project support or a comparable role

• Exceptionally organised and able to manage competing priorities without losing sight of detail

• Communicate clearly, warmly and professionally with a wide range of people

• Confident learning and using digital systems, databases and cloud-based platforms

• Use initiative, sound judgement and discretion, including when handling sensitive information

• Solutions-focused and comfortable working with appropriate independence

• Enjoy contributing to a small, collaborative team

• Share commitment to inclusive, accessible, culturally safe and child-safe practice

• Experience with membership organisations, HubSpot or another CRM, events, finance administration, grants, governance or the arts and cultural sector would be valuable, but is not essential

About us

Ausdance Queensland is committed to an inclusive, accessible and culturally safe workplace. We welcome applications from Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse communities, people with disability, LGBTQIA+ people, people with regional and remote experience, and people with diverse professional and lived experiences.