Executive Assistant - Community and Business Services

Are you a highly organised professional who thrives in a fast-paced environment and loves keeping things running seamlessly behind the scenes?

The City of Vincent is looking for an exceptional Executive Assistant Community and Business Services to provide high-level support to our Executive Director Community and Business Services and play a key role in supporting one of the City's most dynamic Directorates.

What We’re Offering

• Permanent Full-Time (1 FTE)
• Base salary of up to $96,988 per annum, depending on qualifications and relevant experience
• 5 weeks of leave every year (4 weeks annual leave & 1-week special leave), plus 2 days volunteer leave
• Up to 15.5% employer superannuation contributions
• 12 days personal leave
• Free onsite parking and public transport within walking distance
• Discounted Beatty Park membership to support your wellbeing
• A buzzing Leederville location with amazing coffee and food
• A workplace culture centred on mental and physical wellness, community, and connection

Why You’ll Love Working With Us

At the City of Vincent, we're driven by our vision to be courageous, clever and creative and are committed to creating a workplace where our people can thrive.

As the Executive Assistant Community and Business Services, you'll be at the centre of a Directorate that delivers services and projects that make a real difference to our community. You'll work alongside passionate leaders and professionals, building strong relationships across the City while supporting strategic decision-making and business operations.

About the Role

Reporting to the Executive Director Community and Business Services, you will provide confidential, professional and proactive executive support in a fast-paced and politically sensitive environment.

You will play a key role in:

• Managing executive workflows, calendars and priorities
• Coordinating meetings, agendas, minutes and action follow-up
• Preparing correspondence, reports, presentations and briefing material
• Supporting Council agenda preparation and Council reporting processes
• Managing enquiries from Councillors, residents, staff and external stakeholders
• Monitoring and coordinating sensitive and time-critical matters
• Providing strategic administrative support across the Directorate
• Building strong relationships across the City to ensure effective communication and collaboration
• Working as part of the Executive Support Hub to deliver exceptional customer service and business support outcomes

This is an excellent opportunity for someone who enjoys being one step ahead, solving problems, managing competing priorities and supporting senior leaders to achieve their goals.

Who We’re Looking For

You'll thrive in this role if you have:

• Outstanding organisational and time management skills
• Experience providing executive or senior administrative support
• The ability to anticipate needs, exercise sound judgement and manage competing priorities
• Exceptional attention to detail and a commitment to quality
• Strong verbal and written communication skills
• Advanced Microsoft 365 skills and a willingness to embrace and use emerging technologies, including Microsoft Copilot and AI-enabled tools
• The ability to build productive relationships with a wide range of stakeholders
• A professional, approachable and customer-focused attitude
• Experience working in a confidential and politically sensitive environment
• A current C Class Driver's Licence
• Local Government experience is desirable but not essential

How to Apply

Submit your application online, including your CV and cover letter.

For questions, please contact the Executive Manager Human Resources on 04•• ••• 200 or via email at ••••@vincent.wa.gov.au.

We are proud to be an inclusive, diverse workplace and encourage applications from people of all backgrounds. If you need any adjustments during the recruitment process, just let us know.

Applications close: Sunday 13th September 2026

We may close the advert early if we find a suitable pool of candidates. Please note that canvassing Elected Members will disqualify applications.

Thanks for considering a future with Team Vincent — we can’t wait to hear from you!