Admissions Officer (Systems)

Make an impact at the University of Wollongong (UOW) - a purpose-driven institution ranked in the top 1% of universities globally.

About the Role

The Admissions Officer (Systems) plays a key role in ensuring the smooth operation of UOW's admissions systems, processes, and workflows, with a particular focus on the StudyLink admissions platform. Supporting the end-to-end admissions function, this position contributes to accurate, compliant, and efficient application processing while driving operational improvements and maintaining a high-quality experience for prospective students and stakeholders. 

Key responsibilities:

• Maintain admissions systems, workflows, processes, and operational documentation to support efficient and compliant admissions outcomes.
• Coordinate the review, triage, and resolution of operational and system issues, working closely with technical teams and stakeholders.
• Analyse admissions data and prepare reports that support operational improvements and informed decision-making.
• Support testing, implementation, and enhancement of admissions systems and related technologies.
• Contribute to business continuity by delivering training, improving processes, and assisting with admissions assessment activities during peak periods.

About the Team

The position sits within the Admissions Operations team in the Admissions and Compliance Division and reports to the Manager, Admissions Operations. The team is responsible for delivering efficient, accurate, and student-focused admissions services while ensuring systems, processes, and policies support a seamless admissions experience. The role works closely with Admissions staff, Student Systems, Data and Analytics, IMTS, UOW College, project teams, and external vendors. 

What You'll Bring

• A bachelor's degree and relevant experience, or an equivalent combination of education, training, and professional experience.
• Demonstrated experience maintaining and improving operational processes and administrative workflows.
• Strong systems capability, including experience working with databases, reporting tools, and digital platforms.
• Excellent communication skills, including the ability to develop documentation, deliver training, and engage with a broad range of stakeholders.
• Strong organisational skills with the ability to manage competing priorities while maintaining accuracy and attention to detail.

Why Join UOW

• Competitive salary package including 17% superannuation
• 35-hour full-time work week supporting greater balance and flexibility
• Flexible working arrangements and family-friendly policies
• Generous leave entitlements including additional concession days over the Christmas-New Year period
• Purchased leave options to provide greater flexibility throughout the year
• Ongoing professional development and clear career progression opportunities

Role Details

• Employment type: Full-time, fixed term to end December 2026
• Level 5 | $85,682 - $96,898 per annum + 17% superannuation
• Location: Wollongong Campus/Hybrid
• Valid Australian work rights required. Visa sponsorship is not available.

Position Description

How to Apply

Click on the 'Apply Now' button at the bottom of the advertisement. You'll be prompted to respond to a selection criteria questionnaire as part of the application process. Please also attach your CV to your application. 

For further information about this position, please contact Harish Kotwal, Senior Project Manager hkotwal@uow.edu.au 

Closing Date: Monday 14 September 2026, 11:55pm

Equity, Diversity & Inclusion

The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.