Reception + Office Coordinator | Brisbane

Bligh Tanner is one of Australia’s most awarded engineering consultancies. We work on innovative and complex engineering projects, including engaging public artworks, playgrounds, solar farms, ecotourism projects, community facilities and the restoration of urban creeks. We have a strong focus on projects that utilise our technical expertise and make a significant contribution to our society and the environment.

With a proud 30-year history, we are looking for someone to help leverage our strong reputation and contribute to the next phase of the company’s success.

At our core, we are a company built around our culture and our people. We are inclusive and collaborative and believe in working together to solve complex problems. We seek to attract and retain the best talent available and invest in their development to ensure they have the training, tools and resources they need to perform at their potential. We expect staff to become leaders in their fields and motivate and retain employees by providing a sense of genuine autonomy, mastery and purpose in their work.

We offer competitive salaries, flexible working conditions and open access to business and industry leaders. We invest in the training and development of our people and support the development of specialist and project management skills.

+ The Opportunity

We have an opportunity for a Reception + Office Coordinator to provide comprehensive administrative support across our Brisbane and Sydney teams.

The purpose of this role is to ensure our offices run in a smooth, professional and welcoming manner, while providing direct and positive support to our people in their day-to-day work.

This is a varied role that will suit someone who enjoys being across a broad range of responsibilities, takes pride in delivering a high standard of work and is willing to roll up their sleeves to get things done. You will work closely with the Senior Administrator and wider team, contributing to the smooth functioning of the business across office administration, employee support, marketing and project administration.

Your responsibilities will include:

• Manage reception operations, including incoming calls and enquiries, while welcoming and assisting visitors, clients and suppliers.

• Coordinate the day-to-day office environment, including meeting rooms, common areas, catering, stationery, groceries and other consumables.

• Coordinate office equipment servicing, maintenance and repairs.

• Support the Senior Administrator with employee onboarding and offboarding, contact database maintenance, travel bookings, training sessions and general office administration.

• Provide marketing administration support, including updating staff CVs, project profiles and capability statements.

• Provide project administration support, including project set-up and records, document formatting and proofreading, tender and proposal preparation.

• Assist with document management and quality systems and processes.

• Provide general administrative support across the business as required.

• Undertake other ad hoc administrative duties as required.

+ What We’d Like

We are looking for an experienced administrator who can bring a high level of organisation, professionalism and initiative to the role.

The ideal candidate will have:

• Minimum 5 years’ experience in reception and office administration, preferably within a consultancy or professional services environment.

• Experience with document management and control.

• Experience managing quality systems and processes.

• Strong planning, coordination and organisational skills, with excellent attention to detail.

• Excellent written and verbal communication skills, including proofreading and report-writing ability.

• Strong proficiency in the Microsoft Office suite and the ability to quickly learn and adapt to new technology and systems.

• Basic IT troubleshooting skills.

• Experience supporting marketing or business development activities would be advantageous.

• Experience with Adobe Creative Suite would be advantageous, but is not essential.

• Experience within the built environment sector would be highly regarded.

• The ability to manage competing priorities, work under pressure and meet tight deadlines.

• The ability to work independently while also contributing positively as part of a team.

• A high level of discretion and the ability to maintain confidentiality.

• Strong problem-solving, time-management and coordination skills.

• A proactive, solution-focused and results-driven approach.

• The ability to work collaboratively with internal and external stakeholders.

• A dedicated and professional approach to work.

+ What We Think Is Important

We are looking for someone who:

• Is approachable, professional and genuinely enjoys helping others.

• Remains calm and solutions-focused under pressure.

• Is proactive and willing to take ownership of tasks.

• Is inquisitive, open to learning and willing to evolve.

• Has a mature and practical approach to problem-solving.

• Can confidently manage competing priorities and unexpected challenges.

• Understands what it takes to keep a busy professional office running smoothly.

• Is comfortable working autonomously within a flexible, trust-based environment.

• Has an attitude that no task is too big or too small.

• Works collaboratively rather than competitively.

• Takes pride in the quality of their work and has a high level of integrity.

+ Life At Bligh Tanner

We have strong values tied to our people, our work and our conscience. We are collaborative, inquisitive and hardworking. We want to ensure our people have everything they need to be successful professionally and personally.

We’re a team that shares the wins, shares the work and celebrates the milestones. We enjoy regular team lunches, morning teas and social activities, while providing a flexible working environment built around trust and autonomy.

We invest in the training and development of all our people and encourage everyone to develop their skills, take ownership of their work and contribute to the continued success of the business.

+ Applications should Include

• A written response addressing the selection criteria below.

• A current CV detailing your education and employment history.

• Names and contact details of two referees.

Selection Criteria

• Relevant tertiary qualifications.

• Minimum 5 years’ reception and administration experience.

• Strong written and verbal communication skills.

• Experience in the built environment or professional services sector.

• Demonstrated experience in office coordination and administration.

• Strong attention to detail and organisational skills.

• Ability to manage competing priorities and work effectively under pressure.

• Demonstrated proficiency in Microsoft Office and willingness to learn new systems and technology.

We’re accepting applications through our jobs portal only. Please click the application link provided or copy and paste it into your browser.