Administration Advisor

About the Division

The Conduct and Integrity Division provides expert advice and support to Victorian government school principals and other people managers in the Department of Education on managing employee conduct and performance including
child safety concerns and fraud and corruption.

About the Role

The Conduct and Integrity Division is seeking a proactive, collaborative and highly organised VPS4 Administration Advisor.

The Administration Advisor contributes towards the provision of strategic support across administrative operations in the division. This includes providing high-level administrative support to Executives in the Division, driving end-toend recruitment processes, proactively managing vacancy pipelines, and contributing to strategic workforce planning by providing advice and analysis on resourcing priorities. The role will also coordinate a range of divisional activities and undertake other duties as required.

The role requires attention to detail, flexibility, and the ability to manage competing demands and deadlines. It includes high-quality executive, administrative, and project support, management of office support services, record keeping, and application of administrative policies, procedures, and protocols.

Attributes

The role requires attention to detail, flexibility, and the ability to manage competing demands and deadlines. It includes high-quality executive, administrative, and project support, management of office support services, record keeping, and application of administrative policies, procedures, and protocols.

Supporting Executives in the Conduct and Integrity Division, the Administration Advisor will:

• Provide high-level strategic administrative support, including independent diary management, scheduling meetings, booking meeting rooms, collation and preparation of meeting papers - establishing effective systems that ensure the smooth running of the division.
• Coordinate and manage recruitment functions on behalf of the Directors and Managers, including end to end recruitment to vacancies and short term roles and onboarding of new staff.
• Proactively managing vacancy pipelines, and contributing to strategic workforce planning by providing advice and analysis on resourcing priorities.
• Organise payment of invoices, raise purchase orders using the Department's electronic purchasing system.
• Think innovatively in identifying and anticipating the needs of the Executive leadership team as they develop and implement new processes to meet the new demands in an environment of change.
• Prepare and/or provide quality assurance of staffing and procurement requests for executive-level approval.
• Engage in or manage a range of projects relevant to the activities of the Executive leadership team and the broader division.
• Coordinate a range of division activities and undertaking other duties as required.

Desirable Qualifications and Experience

Experience in a similar fast-paced administrative or advisory role, with a demonstrated ability to manage competing
priorities, work with a high level of attention to detail, and provide timely and effective strategic support.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Lucy Cranshaw, Acting Director, Fraud, Conduct and Performance via (03) •••• •165 or lucy.cranshaw@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 15 September 2026