Receptionist/ Attendence co-ordinator

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills both in person and also over the telepone..

SC4  Possess the technical knowledge and expertise relevant to the position. With a strong understanding of Compass Attendence

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

Role

Attendence is 2 days per week from 8.00am - 4.00pm. Which 2 days will be negotiable 

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Provide routine clerical and administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update student attendence and follow up daily uneplaind absences 
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal and Business Manager, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Manage reception and office operations
• Liaise with school staff in regard to support requirements
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Location Profile

Featherbrook P - 9 College is located in Point Cook, adjacent to the Featherbrook Community Centre. The school opened in term 1, 2017which was constructed through a Public Private Partnership which supports an optimal learning environment as well as enrichment of curriculum programs. The school also includes a Community Hub which includes the provision of an outside school hour¿s program managed by the YMCA and facilities which will support other community programs for local community groups.

The facilities have been designed to:

• Provide contemporary learning spaces that facilitate  explicit teaching and responsive model ensuring optimal learning for all students.     
•    Promote inclusion, access and equity for all learners;
•    Promote environmental sustainability principles;
•    Support a sense of community and belonging within the school and wider community.

A Contemporary Education

The school offers a progressive approach to educating students from Prep ¿ Year 9. The school leadership team and teachers are purposeful in providing optimal learning experiences for each and every student and as such, provide all children with learning that is personalised, evidence-based and technologically rich. Our students enjoy and are engaged in a broad and differentiated curriculum promoting creativity, resilience and a growth mindset drawing on their sense of curiosity. STEM, Visual Arts, Performing Arts, Camps, Sports and Physical Education provide students with diverse learning opportunities. As a State Government school, our teachers draw from the best available education resources, knowledge and expertise from across the state education system.

Curriculum

Featherbrook P ¿ 9 College delivers the mandated Victorian Curriculum and learning takes place in an environment that is conducive to preparing children for a complex  world that demands, heightened interpersonal skills, critical thinking and problem solving skills, plus strong literacy and numeracy skills. Our students learn and excel learning spaces that support and inform responsive and innovative learning and teaching. Our programs are enriched through our partnership with the YMCA eg student leadership and camping programs.

Professionalism, instructional capacity and accountability of our teachers is foundational to the education our students receive. Teacher quality is crucial for optimal student achievement and so our energies are strategically directed towards coaching and capacity building of our teaching staff. High expectations of our students underpin rich learning and challenges provided for all students as they are supported to achieve and thrive. The following are enablers of Featherbrook College¿s education provision:

•          Collaboration and knowledge sharing
•          High expectations for self and others
•          Respect, inclusiveness and trust

•          Safe and secure learning environment.