Casual Administrative Officer - Foundation College

Chisholm is seeking a Casual Administrative Officer to join the Foundation College Team for 2026.  Must be available to work between 10.30 am to 6.30 pm and be prepared to travel to all Chisholm campuses.

BELONGING & INCLUSION

Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm’s culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities. 
 
ABOUT THE ROLE

This position is accountable for providing administrative and operational support to the Foundation College Adult Migrant Education Program (AMEP) with a focus on providing administrative advice, professional support and service as well as responsibilities for any allocated specific activities and projects.  Your key responsibilities include:

• Assisting with internal and external events such as Award Ceremonies, Expos, Conferences, staff dinners/breakfasts and external client lunches/dinners.
• Assisting in the preparation of a range of regular and ad-hoc reports, documentation, papers and submissions.
• Providing assistance with meeting support including room booking, preparation, minutes, agendas and document dissemination.
• Undertaking administrative and related duties as required to ensure the best quality of support, including communicating verbally and in writing with diverse clients.
• Assisting in maintaining a centralised electronic filing system for records to ensure accessibility and reliability of business information.

ABOUT YOU

Qualifications and experience required for the role

• Relevant qualifications at a minimum of Certificate IV level in Business Administration or related discipline or equivalent experience in a similar role.
• Proven experience providing administrative support in a complex working environment.
• Demonstrated experience and strong knowledge of Microsoft Office including MS Excel, MS Word, PowerPoint.
• Experience providing service excellence to all internal and external clients.
• Proven experience in process improvement, utilising creativity and internal networking to see projects through to delivery.
• Demonstrated ability to build rapport and effectively engage with a diverse range of stakeholders.
• Excellent written and verbal communication and interpersonal skills with attention to detail and a commitment to accuracy.

ABOUT US

Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne’s southeast and online.  We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.

We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.

WHAT WE OFFER

• An Inclusive work culture – Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education
• Professional Development – continue to grow your career 
• Networking Opportunities with Industrial Partners
• State of the art facilities on our campuses
• Free on-site parking as well as locations close to public transport
• Free Employee Assistance Program – get the support you want. It’s confidential.

 
If this is the job for you, please apply ONLINE now. We look forward to receiving your application!

Important information about your application

Your application should include:

• a cover letter
• your resume
• contact details of three (3) referees.

Please note, appointment to this position is subject to satisfactory completion of Safety Screening requirements including:

• Verified copies of qualifications and transcripts as listed in your resume
• Verified Employee Working with Children Check (at your expense)
• Verified copy of unrestricted rights to work in Australia
• Verified National Police Check (at your expense)

Applications for this position close 5.00 pm Friday 28 August 2026.

If you have any questions regarding the position or require further information, please contact Chulla Malawwethantri  by email: ***************@chisholm.edu.au  Do not apply by email, applications must be received via our online portal.

We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements, please contact our Belonging & Inclusion Lead by emailing *********@chisholm.edu.au.

Chisholm reserves the right to withdraw an advertised position at any stage.

Find out more about us by visiting us on our Website and social media sites.