Business Administrator

Based at the head office just south of Cairns, you will be working for a group of businesses that employ over 600 people in a variety of full-time, part-time and casual roles. This is a pivotal role that manages a variety of independent tasks in addition to providing support to the business managers in a range of areas such as contract management, marketing, HR, tenders and general administrative support, with duties varying from day to day depending on the immediate requirements.

The main duties include:

• Prepare presentation & promotional documents, templates and other marketing collateral

• Collate information and manage the process for tenders, grant submissions and similar project proposals

• Coordinate IT and telephony requests – single point liaison with external IT providers re licenses, logins, access levels, etc.

• Maintain document control registers, IT & telephone registers and similar

• Maintenance of website updates and social media functions including regular posts

• Policy and procedure implementation and/or review using a HR subscription service together with researching relevant information if required

• Preparation of employment contracts & drafting position descriptions

• Oversee the brand management and document control functions

• Assist in the onboarding coordination of new employees

• Manage visa and work permit applications for overseas staff

• Enter incident reports and safety data into STEMS safety management system

• Organise safety meetings, take & distribute minutes

• Assist in contractor management and insurance documentation & claims

• Occasional booking of freight and similar logistics functions

• Assist & support the mobilisation of crews to sites including site inductions & ticket renewals

• Provide general administrative and clerical support

• Occasional sundry tasks such as collecting the mail, managing walk-ins, undertaking errands (using any available Company vehicle)

The successful applicant will ideally have prior experience in an administrative role and be able to demonstrate:

• Exceptional computer skills with solid experience in a range of software packages and web-based programmes such as:

  • Microsoft Office, Adobe Acrobat Pro & Creative Cloud, Canva, Photoshop, Illustrator (or similar), work management software and website CMS software

• Prior experience in preparing and writing high level business documents

• Experience in marketing and the use of social media platforms

• Exposure to website management/editing (Wordpress administration experience an advantage)

• Fantastic communication skills, both verbal & written

• Document control experience

• Exposure to HR functions including employment contracts and associated compliance requirements

• The ability to use, initiate and maintain a high degree of confidentiality, discretion, and judgement whilst maintaining a strong customer service approach

• Highly organised with excellent time management skills

• Able to multitask and appropriately manage conflicting priorities whilst maintaining a high level of accuracy and attention to detail

• Some contract management experience would be an advantage although not essential

• Passionate, proactive, reliable & trustworthy

• Current Driver’s License (manual license preferred)

If you are an adaptable team-player and enjoy an environment where no two days are the same then this will be the role for you. Days will be Mon – Thurs, hours negotiable with the successful applicant.

Please submit your resume online through Seek together with a cover letter outlining your suitability for this role and your preferred hours of work.

Applicants must have the right to live and work in Australia.